Office Administrator
C&C Commercial Refrigeration
Job Description
Job Description
Position Overview
We are seeking a highly organized, reliable, and self-motivated Office Administrator to manage our daily office operations. This is a full-time, in-office position (Monday through Friday, 8:30 AM – 4:30 PM) .
The ideal candidate possesses a strong work ethic and the ability to work independently with little to no daily supervision. You will be trusted to keep the office running smoothly, handle financial administrative tasks, and coordinate our field team. Prior experience with QuickBooks is preferred.
Key Responsibilities
- Financial Administration: Manage accounts receivable, process invoices, and utilize QuickBooks to track payments and financial records.
- Dispatching & Coordination: Efficiently schedule and dispatch technicians to field assignments, serving as their primary point of contact.
- Office Operations: Execute general administrative tasks including filing, answering phones, data entry, and ordering office supplies.
- Digital Correspondence: Use Microsoft Office Suite (Word, Excel, Outlook) to manage data, draft communications, and organize files.
Qualifications & Skills
- Work Ethic: Proven ability to work alone, stay on task, and maintain high productivity without direct supervision.
- Software: Experience with QuickBooks is highly preferred; proficiency in Microsoft Office (Excel, Word, Outlook) is required.
- Communication: Strong verbal and written communication skills for dealing with customers, clients, and field technicians.
- Organization: Exceptional time management skills and a sharp attention to detail.
- Reliability: Punctual and dependable attendance is critical for this role.
Schedule & Location
- Hours: Monday to Friday, 8:30 AM – 4:30 PM (Full-Time)
- Type: In-Office (Not remote/hybrid)
Vacancy posted 1 day ago
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