Benefits Specialist

Job Description

Job Description

Installed Building Products is seeking a talented and dedicated Benefits Specialist to join our benefits team. This role is perfect for someone who is passionate about strengthening the employee experience and enhancing our benefits programs across a large, growing organization. We’re looking for someone who can see the bigger picture , identify opportunities, and help drive meaningful change that supports our workforce. Installed Building Products is the premier installation contractor for insulation in residential and commercial buildings, with over 10,000 employees across more than 260 locations nationwide. This hybrid role requires three in‑office days per week at our corporate headquarters in Columbus, Ohio.

Key Responsibilities:

Retirement Plan Administration (401(k) & Non-Qualified Plans)

• Manage end-to-end administration of 401(k) and non-qualified retirement plans
• Process participation forms and accurately maintain records within the Fidelity system
• Prepare funding reports and ensure timely processing of plan contributions
• Administer 401(k) loan activities, including uploading loan data into UltiPro and monitoring delinquency reports
• Review and process weekly participation file updates, including employee data and pay frequency changes
• Handle rollovers, distributions, and service requests in compliance with plan guidelines

Compliance, Reporting & Support

• Provide support for annual 401(k) audits, including documentation and data validation
• Troubleshoot eligibility, enrollment, and plan-related discrepancies
• Maintain compliance with applicable benefits regulations and internal processes

Employee Communication & Experience

• Develop and distribute clear, engaging employee communications regarding plan updates, changes, and financial wellness programs
• Respond to employee inquiries through Benefits and 401(k) inboxes in a timely and professional manner
• Support open enrollment activities and employee education initiatives

Cross-Functional & Strategic Support

• Provide backup support for health and welfare benefit plans as needed
• Assist with benefits due diligence and prepare comparative analyses for acquisitions
• Travel periodically (approximately quarterly) to support acquisitions and onboard employees to benefit programs
• Perform additional duties and special projects as assigned

Qualifications:

• 2–3 years of administrative experience, including hands-on employee benefits and 401(k) plan exposure
• Some college coursework in Human Resources, Business Administration, or a related field is preferred
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines
• Proficiency in Microsoft Office Suite, including intermediate Excel skills
• Experience with HRIS platforms (e.g., UltiPro) preferred

• Strong written and verbal communication skills, including the ability to deliver clear, confident employee presentations or training sessions

• Working knowledge of employee benefits and applicable regulations is a plus

Physical Demands:
Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. The ability to lift light to moderate weight and engage in activities such as sitting for extended periods to complete computer tasks, as well as occasional lifting, standing, bending, or reaching, is required.

Why we love it here:
At IBP, we invest in all of our employees. That means robust benefits (medical, dental, vision, short- and long-term disability, accident, and critical illness, company-paid life, and retirement plans), paid time off, and the IBP Foundation, which offers scholarships, emergency assistance, and volunteer matching for everyone in the IBP family. We pride ourselves on supporting our teammates’ quest for additional training and certifications outside of what we provide by paying for those opportunities. EEO Statement
We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veterns.