Accounts Payable Specialist

Responsibilities Perform full-cycle accounts payable processing, including invoice entry, coding, approval follow-up, payment processing, and expense management. Maintain and manage all business licenses and ensure regulatory compliance. Set up and maintain vendors and monitor vendor compliance, including Certificates of Insurance (COIs), W-9s, and other required documentation. Support AP team and the cost department as needed. Review vendor statements, research and resolve discrepancies, respond to vendor inquiries, and resolve invoice and payment issues. Process payments through checks, electronic payment methods, and online vendor portals, including voids and payment corrections as needed. Process subcontractor invoices and AIA payment applications, including payment holds, retainage, and required follow-up. Review and resolve purchase order, receiving, invoice, and approval discrepancies in coordination with project managers, the Cost Department, Accounting, and other internal teams to ensure timely and accurate processing. Use Viewpoint software to streamline operations and increase efficiency. Maintain accurate and up-to-date accounts payable and vendor records in Viewpoint Vista. Support accounts payable process improvements, system implementations, and special projects as needed. Maintain accurate and up-to-date financial records. Comply with company financial policies, internal controls, and established accounting procedures. Perform full-cycle accounts payable processing, including invoice entry, coding, approval follow-up, payment processing, and expense management. Maintain and manage all business licenses and ensure regulatory compliance. Set up and maintain vendors and monitor vendor compliance, including Certificates of Insurance (COIs), W-9s, and other required documentation. Support AP team and the cost department as needed. Review vendor statements, research and resolve discrepancies, respond to vendor inquiries, and resolve invoice and payment issues. Process payments through checks, electronic payment methods, and online vendor portals, including voids and payment corrections as needed. Process subcontractor invoices and AIA payment applications, including payment holds, retainage, and required follow-up. Review and resolve purchase order, receiving, invoice, and approval discrepancies in coordination with project managers, the Cost Department, Accounting, and other internal teams to ensure timely and accurate processing. Use Viewpoint software to streamline operations and increase efficiency. Maintain accurate and up-to-date accounts payable and vendor records in Viewpoint Vista. Support accounts payable process improvements, system implementations, and special projects as needed. Maintain accurate and up-to-date financial records. Comply with company financial policies, internal controls, and established accounting procedures. Qualifications Education: High school diploma or equivalent; additional coursework in Accounting or Business preferred. Experience: At least 2 years of previous experience in accounting is preferred. Proficiency in financial systems and attention to detail are essential; experience with Vista Viewpoint is a plus. #J-18808-Ljbffr