Bookkeeper & Office Coordinator

Job Description

Job Description

Description:

D’Orazio Capital Partners • Burr Ridge, IL • Part-Time, In-Office (Tues–Thurs) • Guaranteed 20 Hrs/Week

About Us D’Orazio Capital Partners (DCP) is a privately held management company based in Burr Ridge, Illinois, overseeing a portfolio of manufacturing and industrial businesses. We provide operational leadership, financial oversight, and strategic support across our family of companies. With a lean, entrepreneurial team and a hands-on approach, we are focused on building long-term value and sustainable growth.

About the Role We are looking for a sharp, self-directed Bookkeeper & Office Coordinator to support the financial recordkeeping and day-to-day operations of our corporate office and operating companies. This is a part-time, in-office role — Tuesday through Thursday, guaranteed at 20 hours per week — that plays an important behind-the-scenes function: keeping our books accurate, our vendors paid on time, and accounts reconciled.

The right person listens carefully, learns actively, and takes ownership once they’re oriented. You document what you need for yourself, ask good questions up front, and then run with it. You bring a calm, professional presence to a small team, and you’re willing to stretch when the work calls for it — which it will.

What You’ll Do Bookkeeping & Finance Process accounts payable — review, code, and pay vendor invoices accurately and on time. Process bi-weekly payroll for the corporate office (currently a small team) using our payroll platform; over time, learn the mechanics of payroll for our operating companies so you can serve as a backup resource when needed. Record daily financial transactions, including receipts and payments, in QuickBooks. Make bank deposits and post cash receipts. Issue invoices to customers and follow up on outstanding receivables as needed. Perform monthly bank reconciliations across all accounts. Maintain an organized, up-to-date accounting filing system and chart of accounts. Maintain supporting schedules and assist with month-end close as directed. Audit vendor bills and invoices for accuracy; identify discrepancies and pursue resolution. Research and resolve tax notices and correspondence with agencies or appropriate internal contacts. Extended Support (When Core Work Allows) Part of what makes this role work is flexibility. When your bookkeeping responsibilities are caught up, you’ll be asked to help with things leadership hasn’t had bandwidth to get to — auditing benefit enrollments, working through a process that needs and supporting light office coordination (ordering supplies, the occasional team event, keeping things running).

Schedule & Commitment This role is guaranteed at 20 hours per week, Tuesday through Thursday, in our Burr Ridge office. We are committed to providing consistent, predictable work. What we ask in return is reliability, engagement, and full ownership of your responsibilities.

Why DCP This role offers a stable, consistent schedule in a professional environment with a small, collaborative team. If you’re someone who values doing quality work, being trusted to own your responsibilities, and contributing to a company that takes its commitments seriously, we’d love to hear from you. Requirements:

Skills & Experience Proven bookkeeping experience; prior exposure to a multi-entity environment is a plus. Fluent in QuickBooks (required). Deep familiarity with the full AP/AR cycle and a firm grasp of accounting fundamentals. Strong Microsoft Excel skills and general proficiency with MS Office. High degree of accuracy and attention to detail — you catch errors before they become problems. Ability to work independently, manage priorities, and meet recurring deadlines. Discretion in handling confidential financial, payroll, and HR information. Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration preferred; relevant experience considered in lieu of degree. Who You Are A natural problem-solver. When you encounter something new, you listen carefully, ask good questions to get oriented, and document what you need for yourself. Getting it right matters more than getting it done fast. Self-directed and accountable. You manage your own time, meet your deadlines, and take ownership of your work. You engage actively through the learning curve and take initiative once you’re up to speed. Curious and willing to stretch. When something outside your usual scope lands on your plate, you’re interested rather than resistant. You’re open to learning new areas and building new processes collaboratively. Professionally grounded. You bring steady, calm energy to the office and read the room well. You’re adaptable and easy to work with. Comfortable with variety. Some days are pure bookkeeping. Others you’re tracking down a tax notice, working through something in an admin system, or figuring out who to call about the coffee maker. You’re good with all of it.