Sr. Federal Proposal Coordinator/ Jr Proposal Manager (Secret Clearance)

Associate Proposal Manager

Vantor is forging the new frontier of spatial intelligence, helping decision makers and operators navigate what's happening now and shape what's coming next. Vantor is a place for problem solvers, changemakers, and go-getters—where people are working together to help our customers see the world differently, and in doing so, be seen differently. Come be part of a mission, not just a job, where you can: Shape your own future, build the next big thing, and change the world.

To be eligible for this position, you must be a U.S. Person, defined as a U.S. citizen, permanent resident, Asylee, or Refugee.

Export Control/ITAR: Certain roles may be subject to U.S. export control laws, requiring U.S. person status as defined by 8 U.S.C. 1324b(a)(3).

This position requires an active U.S. Government Secret clearance.

Responsibilities:

• Support the full lifecycle development of complex federal proposals for enterprise and large opportunities from pre-proposal phase through post-proposal submittal phases.
• Develop winning proposal strategies and translate capture objectives into high-quality, compliant proposal content across all volumes (technical, management, cost, past performance, etc.).
• Work closely with executives, leadership teams, business development staff, partners, and subject matter experts to lead and guide proposal efforts, providing strategic direction and support throughout.
• Own compliance and on-time submission: manage and control all proposal activities against the proposal schedule and RFP requirements within Vantor's complex business environment.
• Drive storyboarding, proposal mock-ups, and iterative drafts from concept through final submission; ensure cost volume integration and alignment with technical/management volumes.
• Plan and conduct structured kick-offs that set expectations, responsibilities, and schedules for all contributors.
• Lead and/or coordinate color reviews that produce actionable feedback (in-briefs / de-briefs) and ensure reviewer accountability.
• Coach SMEs, authors, and proposal contributors in persuasive writing and proposal best practices; collaborate closely with production, graphics, and desktop publishing teams to ensure high-quality deliverables.
• Communicate progress, risks, and decisions effectively with senior leadership, capture teams, and program leadership.
• Operate effectively under pressure and tight deadlines, maintaining composure and ensuring proposal quality when proposals have CEO visibility.

Minimum Qualifications:

• Bachelor of Arts, Bachelor of Science, Bachelor of Business Administration (or equivalent experience).
• 3–5 years of related experience managing and developing complex federal proposals (experience with opportunities exceeding $100M strongly preferred).
• Demonstrated experience coordinating and leading major sections of all proposal volumes (technical, solution, management, cost) for large/enterprise opportunities.
• Demonstrated experience developing and applying formal proposal management artifacts and processes: proposal schedules, outlines, compliance matrices, kick-offs, storyboards, mockups, and color review in-briefs/de-briefs.
• Strong time management, prioritization, attention to detail, and sound judgment under deadline pressure.
• Advanced Microsoft Word and Office skills; familiarity with proposal production tools and Adobe Acrobat for final production.
• Excellent written and verbal communication skills; proven ability to present to senior executives.
• Willingness to work onsite in Herndon, VA 3 days per week.
• U.S. citizenship required. Must possess an active Secret clearance.

Preferred Qualifications:

• Formal proposal training and/or certifications (e.g., Shipley, APMP)
• Experience collaborating with Senior/Corporate leadership
• Background in geospatial services/products, digital transformation, cybersecurity, cloud, or related technical domains
• Experience supporting large, complex federal proposals (e.g., IDIQs, GWACs, BPAs)
• Proposal experience within a large systems integrator or federal contractor
• Familiarity with AI tools, workflows, and processes

Pay Transparency: In support of pay transparency at Vantor, we disclose salary ranges on all U.S. job postings. The successful candidate's starting pay will fall within the salary range provided below and is determined based on job-related factors, including, but not limited to, the experience, qualifications, knowledge, skills, geographic work location, and market conditions. Candidates with the minimum necessary experience, qualifications, knowledge, and skillsets for the position should not expect to receive the upper end of the pay range.

The base pay for this position within the Washington, DC metropolitan area is: $83,000.00 - $139,000.00 annually.

For all other states, we use geographic cost of labor as an input to develop market-driven ranges for our roles, and as such, each location where we hire may have a different range.

Benefits: Vantor offers a competitive total rewards package that goes beyond the standard, including a robust 401(k) with company match, mental health resources, and unique perks like student loan repayment assistance, adoption reimbursement and pet insurance to support all aspects of your life.