Proposal Manager - Federal Civilian Sector

Job Description

Job Description:\n\nDescription: Proposal Manager – Federal Civilian Sector: At B&A, we foster and embrace a distinct set of values that we live by and instill in all aspects of our organization: dedication, commitment, partnership, trust, and recognition. We have incorporated these values into successful delivery for our customers since 1988. B&A believes in ensuring its employees feel deeply connected to B&A, recognizing successes and hard work, and providing continuous opportunities to learn and grow. Our people are entrepreneurial thinkers that combine mindset, vision, and experience to drive value – not only to us as an organization, but to the clients we support. We promote a collaborative culture with our clients, and with each other, as one team working towards a common vision. We’d love for you to join our team! Job Summary: As the Federal/Civilian (FedCiv) Proposal Manager, you’ll work with the Proposal Team, as well as Capture Leads, Senior Leadership, Operations Teams, Technical Personnel, and many additional proposal contributors to organize, track, develop and deliver compliant, winning proposals in response to FedCiv customer solicitations. The FedCiv Proposal Manager is solely responsible for leading the end-to-end development of compliant, compelling, and competitive proposals in support of Federal, State, and local Government opportunities, with an emphasis on FedCiv customers. This role manages the full proposal lifecycle—from pre-Request for Proposal (RFP) planning through submission and post-submittal activities—partnering closely with Capture Managers, Technical Leads, Pricing, and Executive Leadership. The FedCiv Proposal Manager analyzes solicitations (RFPs) and Request for Information (RFI)/Sources Sought (SS) and ensures adherence to solicitation requirements; oversees proposal schedules and deliverables; facilitates color team reviews; and drives the integration of win themes, discriminators, and clear value propositions throughout all required volumes. Success in this role requires strong time management, exceptional writing and editing skills, demonstrated leadership and collaboration capabilities, and the ability to meet deadlines in a fast-paced environment. Responsibilities: As the Proposal Manager, lead the end-to-end proposal process from RFP release through final submission, ensuring compliance, schedule adherence, and delivery of a high-quality, compelling proposal. Upon RFP release, the Proposal Manager analyzes solicitation requirements; develops the proposal kick-off slide deck; creates the proposal schedule to include all color teams and deadlines; develops the compliance matrix, outline, and response templates; and coordinates kickoff activities with Capture, Solution Teams, Operations, and Pricing among additional contributors. The Proposal Manager facilitates content development by assigning section ownership; managing writing efforts; tracking action items; and ensuring contributors align to win themes, discriminators, and customer requirements. Throughout proposal development, the Proposal Manager runs color team reviews, incorporates feedback, manages version control of response documents, and ensures proposal content is compliant, consistent, and strategically positioned. The Proposal Manager coordinates with Subject Matter Experts (SME), Recruiting, Pricing, Contracts, and all other members of the Proposal Team to ensure all volumes are fully aligned with the technical solution. As submission approaches, the Proposal Manager conducts final quality assurance reviews, validates formatting and compliance requirements, manages production activities, and resolves last-minute issues to ensure proposal readiness. The FedCiv Proposal Manager is ultimately responsible for delivering a complete, compliant, and compelling proposal package by the deadline (24 hours in advance of the Government’s deadline), including coordinating with Contracts to ensure successful, compliant proposal submission and confirmation of receipt by the Government. Additional areas of responsibilities: Collaboration: Work with a wide range of personnel, to include Capture and Proposal Vice Presidents, Portfolio Vice Presidents, Business Development Professionals, Technical and Business SMEs, Content Developers, Capture Managers, Recruiters, Pricing Teams, Contracts and Subcontracts, and Teaming Partners, as well as Senior Leadership and additional contributors. Creating Pre-Proposal Artifacts: Examples include (but not limited to) developing proposal schedules, proposal outlines, compliance matrices, and creating color team review materials. Identifying and Managing Content: Work with Program Manager, Business Development Leads, Capture Managers, Teaming Partners, and other contributors to review solicitations to identify, capture, and write content for response to include past performance and key personnel, among many additional volumes. Maintaining Proposal Artifacts: Adjust proposal schedule as needed (amendments, progress, etc.), update compliance matrix, and document solicitation changes impacting the response. Tracking Action Items: Scheduling and leading frequent touch-point meetings, capturing meeting minutes/action items, and monitoring progress of action items. Compliance Auditing: Ensuring responses comply with all RFP/RFI/SS requirements (i.e., structure, content, and formatting) – updating compliance matrix as required based on solicitation amendments. Configuration Control: Managing permissions and access to response documents, ensuring version control of documents. Desktop Publishing and Editing: Proofreading and formatting technical and non-technical documents. Production: Finalizing and producing response documents to include printing, copying, binding, shipping, or electronic uploads or preparation of digital media as required by the client’s solicitation. Maintaining the Proposal Repository, Artifact Repository, and Quals Repository: responsible to manage and organize content/structure. Creating artifacts and boiler plate language for repositories.? Conducting Lessons Learned sessions post-submittal and post-award/debrief with the Proposal Team and capturing/incorporating process improvements. Education and Experience: Bachelor’s degree and a minimum of five (5) years of relevant, specifically FedCiv experience in proposal management, within a FedCiv Government contracting environment. Minimum of five (5) years of experience required managing FedCiv proposals for customers to include but not limited to: Legislative Branch (Congress, Senate, House of Representatives), Department of Commerce (Census Bureau), HHS (NIH, CMS, FDA), GSA, Department of the Treasury (IRS), DHS (CBP, USCIS), Department of State (DoS). Demonstrated experience leading the entire proposal process from RFP/RFI/SS release through final submission, ensuring compliance, schedule adherence, and delivery of a high-quality, compelling proposal. This includes managing the entire proposal team (must have demonstrated leadership skills and ability to resolve issues/escalate when needed) throughout the duration of the proposal process. Experience analyzing FedCiv solicitation requirements in their entirety and in-depth knowledge of the various RFP sections; creating the compliance matrix and performing compliance reviews at all color team stages; developing kickoff slides, proposal schedule, and outline; and coordinating/leading kickoff activities with Capture, Operations, Pricing, Solution Teams, and all other proposal contributors. Experience facilitating content development by assigning section ownership, managing writing efforts, tracking action items, and ensuring contributors align solutions to win themes, discriminators, and customer requirements. Experience throughout proposal development preparing documents for color team reviews/debriefs, incorporating feedback, managing version control, and ensuring proposal content is compliant, consistent, and strategically positioned. Experience coordinating with Capture, Business Development Leads, Pricing, Contracts, Consultants, Procurement, all subcontractors, and other proposal contributors to ensure volumes such as Admin, Management, Technical, Staffing Plans, Past Performance, Resumes, Cost, etc. are fully aligned with the technical solution and are 100% compliant with all solicitation requirements. Experience conducting final quality assurance reviews, validating formatting and compliance requirements, managing production activities, and resolving last-minute issues to ensure proposal delivery readiness. Demonstrated experience delivering a complete, compliant, and compelling proposal package in collaboration with the Contracts Department to ensure proposals are submitted in accordance with solicitation instructions and delivered 24 hours in advance of submission deadline. Experience reviewing RFI/SS requirements, creating a compliant template, and managing the response from RFI/SS release through submittal. Experience working in a deadline-driven, fast-paced environment with competing priorities to include managing multiple RFP and RFIs/SS during the same time period. Required Skills: Demonstrated experience managing the full proposal lifecycle for FedCiv Government solicitations. This includes leading the entire Proposal Team throughout the full proposal process (must demonstrate ability to keep proposal contributors on-schedule. Demonstrated experience analyzing solicitations and developing questions to submit to the Government. This includes an individual in-depth RFP/RFI/SS analysis and collaborating with the Proposal Team and Contracts. Proven proposal and time management skills with the ability to manage multiple, concurrent proposals under tight deadlines. Excellent writing, editing, and proofreading skills with a focus on clarity, compliance, and persuasiveness. Ability to lead cross-functional teams, including (but not limited to) Capture, Technical SMEs, Pricing, and Marketing/Graphics. Experience developing and managing proposal schedules, outlines, and compliance matrices. Expert proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Teams), Adobe Professional, and collaboration tools (e.g., SharePoint [required]). Strong attention to detail and organizational skills. Effective communication and stakeholder management skills. Experience leading color team reviews and debriefs (Pink, Red, Gold, White Glove). Graphic coordination or experience working with proposal Design Teams. Desired Skills: Knowledge of Government procurement processes. Association of Proposal Management Professionals (APMP) Training and/or Certification Understanding of pricing strategies and cost volume development. Experience with content libraries, knowledge management, and proposal reuse strategies. More About B&A: Notable ClientsB&A has grown to be a company that is trusted by our clients for exceptional service, innovative solutions, and inspired employees. Our service extends through federal, state, and local Government, the private sector, and higher education. Some of our notable clients include Department of Homeland Security, U.S. Customs and Border Protection, U.S. Senate, U.S. Courts, U.S. Census Bureau, U.S. Navy, and more. Benefits and Programs B&A is proud to offer three robust individual and family medical plans to full time employees, including a Health Savings Account (HSA) option as well as two tiers of dental coverage, vision, life & AD&D, disability, accident, hospital indemnity, and critical illness insurance. In addition to these benefits, B&A employees enjoy paid time off, B&A sponsored trainings and certifications, pet insurance benefits, commuter transit benefits and a free subscription to a virtual exercise platform (NEOU). B&A’s 401(k) plan is available to all employees and includes a company matching contribution. B&A has launched several programs to focus on employee engagement, wellness, and assistance. These include:The B&A Cares program: 30/60/90-day wellness check ins, personal development, financial management, and stress management seminars, and moreA formal mentorship programJob shadowing and cross training opportunitiesBrand Ambassador programEmployee Assistance Program (EAP) - Access to various support resources to include counseling, legal guidance, financial planning, and moreMonthly teambuilding eventsB&A Annual Wellness Challenges: #StepWithB&A, #WalkDuringLunchWithB&A, #VolunteeringWithB&A, #ExerciseDuringLunchWithB&A, and more At B&A, we place significant importance on improving the communities and lives of citizens across the nation through our involvement, technology expertise, and employees. B&A puts an emphasis on charitable efforts in the Northern Virginia area, including Capital Area Food Bank pantry drives, book donations, Hope for Henry Foundation events, and many more. In recognition of all these efforts, B&A has been named a Companies as Responsive Employers (CARE) award recipient by Northern Virginia Family Services and nominated by the Northern Virginia Chamber of Commerce for Outstanding Corporate Citizenship Award. EEO B&A provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. B&A complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy covers conduct occurring at B&A’s offices, and other workplaces (including client sites) and all other locations where B&A is providing services, and to all work-related activities. EEO is the Law B&A participates in e-Verify. We provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee’s I-9 Form to confirm work authorization.Requirements: