Procurement Analyst

MOS Code: 36B (Army)

Education and Experience

A Bachelor's degree or higher in business or public administration or related field, and one (1) year of buyer experience preparing written specifications;or experience maintaining or implementing automated procurement systems; or preparing formal solicitations and purchasing contracts; or managing purchasing contracts; or an Associate's degree in business or public administration or related field, and two (2) years of buyer experience, or experience maintaining or implementing automated procurement systems or preparing formal solicitations and contracts, or managing contracts or inventories.

Licenses and Certificates

None.

Under direction, perform high-level procurement duties purchasing commodities and services, usually within a specialized procurement activity.

Provide professional services in the areas of procurement management.

• Receive, review and revise bid and RFP documents and purchase orders to ensure compliance with applicable statutes.
• Prepare purchase orders and place orders for the purchase of goods and services.
• Develop complex technical or specialized proposals or solicitations.
• Write and evaluate specifications and invitations to bid in conjunction with requesting departments.
• Conduct bid openings.
• Research product lines, prices, product sources and other relevant purchasing information.
• Evaluate research findings and make decisions on procurement matters.
• Perform or review complex cost estimates or analyses.

Administer and monitor technical and complex contracts.

• Ensure department receives timely delivery of goods and services.
• Monitor and judge contractor on quality and quantity of goods or services specified in contract.
• Act as liaison between department and contractor in case of disputes, clarifications and complaints.
• Negotiate changes and supplemental agreements.
• Recommend appropriate remedy in the event of unsatisfactory performance.
• Conduct pre and post administrative briefings.

Oversee and monitor assigned staff.

• Provide assistance and training to professional, technical and clerical staff.
• Plan and assign work.
• Oversee and monitor work in progress and finished project.
• Prepare or provide input to performance evaluations.
• Provide training, direction, guidance and support for buying and bid section staff.

Represent the department and provide technical support, information and guidance on procurement issues.

• Act on behalf of department head, as assigned.
• Respond to requests for information on procurement codes, policies and procedures.
• Provide interpretation of purchasing policies.
• Provide guidance, recommendations and advice to user departments on procurement methodologies, processes and time lines.
• Prepare complex comprehensive documents on procurement analysis, special reports and recommendations.
• Attend bid-opening meetings, City Council, citizen group meetings and other gatherings to represent the department.