Real Estates Legal Secretary

Job Description

Job Description

Position: Real Estate Legal Secretary

Employment Type: Full-Time | Direct Hire

Experience Level: Mid-Level (5–8 Years Experience)

Education: Bachelor's Degree

Onsite Position - Not Remote, Not Hybrid 

Position Overview

Are you a detail-oriented legal professional with deep expertise in real estate transactions? A dynamic, established legal practice is seeking an organized Real Estate Legal Secretary to join its team.

In this critical role, you will drive the transaction process from contract to closing—managing documentation, keeping critical deadlines on track, and serving as the key point of contact for clients, lenders, title companies, and real estate agents. If you thrive in a fast-paced environment where your precision and proactive mindset directly impact successful closings, this opportunity is for you.

Key Responsibilities

• Transaction Coordination: Manage residential and commercial real estate transactions seamlessly from contract through post-closing.
• Document Preparation & Management: Prepare, review, and assemble closing packages, legal contracts, deeds, and official correspondence.
• Due Diligence & Ordering: Order title searches, surveys, payoff statements, municipal certificates, and required closing items.
• Calendar & Deadline Tracking: Maintain attorney calendars, schedule closings and appointments, and proactively monitor critical transaction milestones to guarantee on-time completions.
• Multi-Party Communication: Serve as a primary liaison between clients, attorneys, lenders, title companies, real estate agents, and municipal offices.
• File & Case Management: Organize physical and electronic client files while entering accurate transaction data into case management and document management platforms.
• Legal Support: Conduct property and legal research, draft correspondence, handle incoming inquiries, and perform administrative or paralegal tasks as assigned.

Qualifications & Core Competencies

• Education: Bachelor's degree required.
• Experience: 5–8 years of experience as a Legal Secretary, Real Estate Paralegal, Closing Coordinator, or senior legal administrative assistant (minimum 3+ years directly in a legal practice).
• Domain Knowledge: Strong, practical knowledge of residential and commercial real estate transactions and closing workflows.
• Technical Skills: High proficiency in Microsoft Office Suite (Word, Outlook, Excel) and legal case management systems.
• Key Attributes:
  • Exceptional organizational skills and ability to manage multiple transactions simultaneously under tight deadlines.
  • Meticulous attention to detail and accurate data entry.
  • Outstanding written and verbal communication with a client-first service mentality.
  • Absolute discretion when handling sensitive, confidential client and legal financial records.

Why Join?

• Competitive Compensation: Position offers a competitive salary structure reflective of your experience level.
• Professional Environment: Join a collaborative practice that values individual initiative, accuracy, and clear communication.
• Growth & Impact: Play a pivotal role in managing high-value property transactions directly alongside experienced attorneys.

To Apply

Qualified candidates are invited to submit their updated resume for immediate consideration. All applications and inquiries remain strictly confidential.