Administration Assistant

Job Description

Job Description

Administrative Assistant

We are seeking a reliable, organized, and motivated Administrative Assistant to join our team. The ideal candidate must be comfortable working in a fast-paced office environment, handling multiple responsibilities at once, working collaboratively with others, and providing excellent customer service.

Schedule & Pay

• Monday–Friday, 8:30 AM–5:00 PM
• Bi-weekly pay
• No direct deposit

Responsibilities

• Answer and manage multiple incoming phone calls in a professional manner
• Ability to multitask while handling more than one phone line
• Take customer orders accurately and efficiently
• Respond to customer and company emails
• Assist with Accounts Payable and Accounts Receivable
• Draft correspondence and other business documents
• Schedule appointments, deliveries, pickups, meetings, and other events
• Greet and assist customers, vendors, and other onsite visitors
• Maintain organized filing and record-keeping systems
• Enter and maintain accurate customer and office information
• Communicate professionally with customers, drivers, vendors, and other employees
• Prioritize tasks while handling interruptions throughout the day
• Provide general clerical and administrative support
• Perform additional office duties as needed

Qualifications

• Previous experience in office administration, customer service, or a related field preferred
• Comfortable and proficient using HP/Windows-based computers
• Proficient in Microsoft Word, Excel, and Outlook
• Basic knowledge of QuickBooks
• General computer skills and the ability to learn new office software and systems
• Ability to prioritize and multitask in a fast-paced environment
• Comfortable answering and managing multiple incoming phone calls
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy
• Strong organizational and time-management skills
• Experience with Accounts Payable and Accounts Receivable preferred
• Must be able to work well with others and contribute positively to a team environment
• Dependable, professional, and able to work independently when needed
• Must be comfortable working in an office environment where dogs are present
• Bilingual is a plus

We are looking for someone who is dependable, organized, detail-oriented, and comfortable juggling several responsibilities throughout the day. The right candidate will play an important role in keeping our day-to-day office operations running smoothly.

Stable, family-owned company with room for growth. We offer a friendly work environment where dependable employees are valued and have the opportunity to take on additional responsibilities over time.

Company Description

Stable, family-owned company with room for growth. We offer a friendly work environment where dependable employees are valued and have the opportunity to take on additional responsibilities over time.\n\n