Administrative Assistant - Inspections

Job Summary

S.A. Comunale is seeking an Administrative Assistant to support the Inspections department. Provide administrative support to the Service & Inspection department. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional Company image through in-person and phone interaction. Other duties may be required as assigned by the Vice President of Service and Inspection as well as the Regional Inspections Manager.

Essential Duties & Responsibilities

Include the following. Other duties may be assigned.

• Schedule, assign and track progress for training courses for Inspector Trainees.
• Schedule, assign and track online exams for Inspectors and Inspector Trainees.
• Make hotel and travel arrangements for classes, training and meetings for Inspectors and Inspector Trainees.
• Submit inspector information for required licensing in all required cities, counties and states.
• Submit information for Inspector NICET certification.
• Track Continuing Education Credits for Inspector NICET certifications.
• Backup for Norton Inspection Administrative Assistant for customer and inspector calls.
• Email reports to Inspectors and customers as required.
• Pull completed tickets and sort for billing.
• File reports compliance engine and other portals.
• File backflows to AHJ's.
• Price out work tickets, note ticket closing remarks and close.
• Email / mail invoices to customers.
• Bill quarterly, monthly and annual billing on accounts.
• Create new and re-assign tickets.
• Close tickets non billable for various reasons.
• Set up new clients and sites and enter new tickets per MJS or customer call-ins.
• Update customer accounts per customer's request.
• Update customer frequencies into CRM.
• Create PO's.
• Email reports to local Fire Inspectors.
• Distribute customer PO's when received.
• Attend all necessary meetings.

Qualifications

High School Diploma or GED is required. 3+ years of administrative experience is required. Construction industry experience is a plus. Proven knowledge of Microsoft Office Software (i.e. Word, Access, and particularly Excel) is required. Knowledge of general office machines and telephone systems is required.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

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