Administrative Assistant - Test and Inspection

Job Description

Job Description

Pye- Barker Fire and Safety is more than just a company. We have provided quality fire protection services & equipment since 1946 and our company has stood the test of time, providing quality fire protection for over 75 years. We continue to build on this foundation, growing our team with the same core values that made us who we are. We’ve built our reputation on responsive and reliable service, and this alone has earned us the trust of companies across the country, from small corner stores to large international manufacturers. If you’re seeking a meaningful role where you can make a real difference, we welcome you to jump aboard and join the top leader in the fire and safety industry!

Job Summary

We are seeking a highly organized and dependable Administrative Assistant to support our Fire Life Safety Testing and Inspection operations. This position requires a detail-oriented individual who can effectively manage multiple priorities while providing administrative, billing, and front desk support in a fast-paced environment. This is a full-time, in office position with work hours of 8:00 AM - 4:30 PM.

Key Responsibilities

• Support Fire Life Safety Testing and Inspection administrative processes.
• Perform billing and invoicing functions accurately and timely.
• Manage receptionist duties, including answering phones, greeting visitors, and directing inquiries.
• Assist with scheduling, data entry, auditing, and customer communication.
• Maintain records, reports, and documentation as required.
• Provide support across multiple departments and functions as needed.
• Handle competing priorities while maintaining a high level of accuracy and professionalism.

Qualifications

• Previous administrative experience required.
• Experience within Fire Life Safety Testing and Inspections preferred.
• Billing and invoicing experience required.
• Strong customer service and communication skills.
• Ability to learn new processes quickly and adapt to changing priorities.
• Proven ability to multitask and manage multiple responsibilities simultaneously.
• Proficient in Microsoft Office applications and general office software.
• Dependable attendance and punctuality required.

The ideal candidate will be self-motivated and organized, strong attention to detail, team-oriented with a positive attitude and able to work independently and efficiently in an office setting.