Payroll Coordinator

Payroll Compliance And Finance Administration Coordinator The Broward County Board of County Commissioners is seeking a qualified candidate for the position of Payroll Compliance and Finance Administration Coordinator (Program/Project Coordinator) in the Aviation Finance Division. This job announcement will remain open until a sufficient number of applications are received. The Broward County Aviation Department (BCAD), which operates Fort Lauderdale-Hollywood International Airport (FLL) and North Perry Airport (HWO), is seeking a highly analytical and results-driven Payroll Compliance and Finance Administration Coordinator (Program/Project Coordinator) to support payroll administration, administrative functions, and cross-divisional coordination across both airport facilities. This position performs advanced-level coordination and oversight of payroll auditing, and administrative functions within the Finance Division. The incumbent serves as a liaison between Finance, Risk Management (Workers Comp), operational airport divisions, external agencies, vendors, Finance & Administrative Services Department (FASD) to ensure operational continuity, financial integrity, regulatory compliance, and efficient service delivery. The role requires independent judgment, interpretation and application of collective bargaining agreements and County policies, advanced analytical skills, and the ability to manage high-volume financial and workforce-related processes within a complex public-sector airport environment supporting over $400 million in annual aviation revenue streams. General Description Manages and coordinates, with considerable independence, all activities of a particular program/project within a section or agency. Works under general supervision, independently developing work methods and sequences. Minimum Education and Experience Requirements Requires a Bachelor's degree from an accredited college or university with major coursework in finance, business, public administration or closely related field. (One year of relevant experience may be substituted for each year of required education.) Requires two (2) years experience in finance, or a staff administrative capacity managing special projects, programs or business operations appropriate to the area of assignment or closely related experience. Special Certifications and Licenses Possess and maintain a valid Florida Class E Driver's License based on area of assignment. Preferences Master's Degree in Accounting, Finance, or a closely related field Project Management Professional (PMP) Certification AAAE Certified Member AAAE Airport Certified Employee - Finance Additional Information All candidates must complete an extensive ten (10) year work history verification and criminal background check, including fingerprinting and all other information as required by the Federal Aviation Administration. Ability to maintain authorization to drive a County vehicle. The Aviation Department operates under a Drug-Free Workplace Policy in compliance with the provisions of the Federal Drug-Free Workplace Act of 1988. All Aviation Department employees must possess the ability to interact courteously with the public, Airport vendors, contractors and fellow employees to maintain a professional work atmosphere by acting and communicating in a manner that promotes a positive work environment. Ability to obtain/maintain Security Identification Display Area (SIDA) access with Customs and Border Protection Seal. Ability to obtain / maintain Airfield driving privileges. Must possess a valid Florida driver's license during employment and maintain authority to drive on County business. Per the Code of Federal Regulations, Title 49, Part 1542, all airport employees must undergo a Criminal History Records Check (CHRC) and a Security Threat Assessment (STA) to obtain a Security Identification Display Area (SIDA) Badge, as required by the Transportation Security Administration (TSA). Duties and Responsibilities The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary. The ideal candidate is a highly organized and an analytically driven professional with demonstrated experience in payroll administration, financial operations, workforce coordination, and process improvement within a large, multi-divisional organization. The successful candidate possesses strong technical proficiency in enterprise systems such as UKG/Kronos and Oracle PeopleSoft, and collaborates effectively across multiple functional areas. Responsibilities include with the following: Coordinate payroll operations for the Aviation Department, reviewing and processing 700+ weekly employee timecards within UKG/Kronos. Balance and reconcile payroll activities across 13 operational sections on a biweekly basis. Prepare, review, and coordinate payroll adjustments, retroactive corrections, specialty pay calculations, and shift differential validations for submission to FASD Payroll. Research, interpret, and apply collective bargaining agreements, County Administrative Code provisions, and payroll policies to ensure accurate compensation processing. Develop, maintain, and update Aviation Department payroll procedures manuals, SOPs, and related training documentation. Provide payroll systems support and training to supervisors, managers, and directors regarding payroll procedures, compliance requirements, leave processing, and workforce reporting. Coordinate donated leave processing and payroll-related compliance documentation. Oversee and track casual employee compliance thresholds, leave documentation, and related records. Support onboarding and offboarding activities related to payroll setup. Enter and reconcile journal entries related to interdepartmental County charges and operational adjustments. Coordinate emergency payroll and financial continuity activities during declared emergency events and airport activations. Prepare FEMA-related documentation, disaster cost recovery reporting, Kronos emergency payroll entries, and FALE documentation. Attend Emergency Management Cost Recovery Coordinator meetings and support disaster recovery financial operations. Support continuity of financial and payroll operations during emergency response and recovery activities. Serve as Aviation Department P-Card Coordinator and oversee departmental P-Card compliance, transaction auditing, policy adherence, and related training activities. Review and approve P-Card applications and prepare associated memorandums and supporting documentation. Serve as BCAD Finance P-Card holder and coordinate operational purchases, travel arrangements, and procurement activities. Prepare and review travel authorizations and expense reports for Finance Division employees. Serve as Public Records Request (PRR) Coordinator for BCAD Finance. May supervise and coordinate assigned administrative staff and support personnel. Prepare payroll analysis for executive leadership to support strategic and operational decision-making. Perform related work as assigned. Competencies Decision Quality : Makes good and timely decisions that keep the organization moving forward. Consistently demonstrates strong judgment; may be sought out by others for expertise and guidance. Takes smart, independent action in urgent and non-routine situations, knows when to escalate for others' involvement. Plans and Aligns : Plans and prioritizes work to meet commitments aligned with organizational goals. Stays focused on plans and improvises in response to changes, including risks and contingencies. Aligns own team's work with other workgroups'. Looks ahead to determine and obtain needed resources to complete plans. Optimizes Work Processes : Knows the most effective and efficient processes to get things done, with a focus on continuous improvement. Pays close attention to a variety of metrics and benchmarks; determines both major and subtle ways to optimize processes. Swiftly resolves process breakdowns; takes steps to ensure that problems do not recur. Communicates Effectively : Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Tailors communication content and style to the needs of others. Pays attention to others' input and perspectives, asks questions, and summarizes to confirm understanding. Situational Adaptability : Adapts approach and demeanor in real time to match the shifting demands of different situations. Sees even subtle cues to adapt; deploys a wide range of behaviors to stay effective. Exemplifies flexibility and resourcefulness; responds deftly to a variety of challenges and situations. Physical Demands Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. May vary by work location. Unavoidable Hazards (Work Environment) Varies by work location. County Core Values Collaborates: Building partnerships and working collaboratively with others to meet shared objectives. Customer focus: Building strong customer relationships and delivering customer-centric solutions. Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity. Values differences: Recognizing the value that different perspectives and cultures bring to an organization.