Import Logistics Coordinator

About the Role Capture Accessories is looking for a highly organized Import Logistics Coordinator to manage finished goods from overseas factories through on-time delivery at our U.S. distribution centers — keeping vendors on production timelines, ensuring freight is booked correctly with our forwarders, and driving shipments through customs and into our DCs on schedule. Responsibilities Liaise daily with overseas factories and sourcing offices to track production against approved timelines and ship dates Maintain the production/shipping calendar across all vendors and brands, flagging at-risk dates early Manage extension requests and communicate revised delivery timelines internally Ensure vendors book freight accurately and on time with our forwarders per required ship windows Review, manage, and approve freight bookings, confirming shipment details, vessel schedules, and ETD/ETA accuracy Coordinate with forwarders to resolve booking errors, rolled bookings, and schedule changes Customs, Documentation & Direct Import Prepare and maintain import documentation — commercial invoices, packing lists, bills of lading, customs entries Manage Direct Import (DI) and Port of Entry (POE) coordination end-to‑to‑end, including customs clearance and retailer routing compliance Reconcile vendor and freight forwarder invoicing and resolve discrepancies Delivery & Cross‑Functional Communication Coordinate inbound shipments to ensure timely, in‑full delivery to our distribution centers Proactively communicate inbound schedules, delays, and exceptions to U.S. Sales and Operations teams Maintain shipment tracking logs and resolve documentation or delivery issues as they arise Qualifications 2–5 years in import logistics, production coordination, or supply chain Hands‑on experience with overseas factories, vendors, and freight forwarders Strong grasp of production calendars, PO management, and import logistics (ocean freight, DI, POE, customs) Proficiency in Excel and Outlook Strong organizational, communication, and time management skills Compensation & Schedule $70,000–$80,000 annually, commensurate with experience. Monday through Thursday in our New York City office, with Fridays remote. Benefits package included. #J-18808-Ljbffr