Payroll Specialist/Accounting Assistant

Job Description

The Washington State Fair Event Center (WSFEC) is hiring a Payroll Specialist/Accounting Assistant to be responsible for accurate and timely payroll administration for year-round and seasonal employees while providing essential accounting and administrative support to the Accounting Department. This role maintains employee payroll records, onboarding and employment verification activities, timekeeping review, payroll reconciliations, deductions, garnishments, leave balances, reporting, and employee inquiries. The position also processes cash receipts and bank deposits, reconciles assigned accounts, supports workers’ compensation and incident-reporting compliance, and assists the Controller and CFO with personnel-related and special projects. Success in this role requires strong attention to detail, sound judgment, confidentiality, responsiveness, and the ability to coordinate effectively with employees, managers, and government agencies.

Essential Job Duties

Payroll Processing

o  Process full-cycle biweekly payroll for full-time and part-time employees using Paycom

o  Review timecards for completeness and accuracy (if hard copy is provided)

o  Prepare, process, and distribute payroll checks

o  Void, reissue, or correct checks as needed

o  Resolve returned direct deposits and undeliverable checks

o  Prepare and reconcile payroll reports

o  Prepare Fair Foundation deductions

o  Coordinate with managers regarding payroll processing issues

o  Update and maintain payroll processing schedules for seasonal payrolls and all-year staff

o  Respond to employee inquiries

Onboarding and Employee Records

o  Process applications, onboarding, and I-9/E-Verify in Paycom

o  Coordinate drug testing for new hires

o  Create payroll profiles and maintain labor allocations in Paycom

o  Manage changes to employee profiles as needed

o  Maintain employee payroll files

Seasonal Event Payroll

o  Administer Washington State Fair (1,800) and Spring Fair (700) payroll

o  Provide monthly time tracking calendars to Superintendents

o  Assist with processing of background screening

o  Enter time sheets if needed into Paycom

o  Prepare the Supervisor/Superintendent ’s pay schedule annually

o  Act as the Liaison for the Ticketing Superintendents for Paycom support

o  Prepare and distribute Superintendent payroll communication regarding employment/payroll policies, procedures and deadlines

Leave, Deductions & Benefits

o  Maintain and reconcile employee Vacation/Sick Leave

o  Prepare vacation accrual entry

o  Track 403(b) eligibility

o  Prepare letters for employees with over 200 hours

o  Process garnishments and levies

o  Support Open Enrollment and Benefits Administration, as needed

Compliance & Year-End

o  L & I Claim Administration

o  Maintain L&I claims summary report for management review

o  Prepare Monthly Labor Statistics Report

o  Prepare and post Occupational Injury and Illness Report 300 for OSHA

o  Mail W-2s and resolve employee W-2 questions, corrections, and reissues

o  Respond to requests from various agencies (IRS Levies, Child Support Garnishments, Social Security Wage Verification, Employment Security, employee verification information)

o  Responsible for Incident/Accident compliance as Designated Incident Point Person

o  Responsible for maintaining insurance driver list

Accounting

o  Process and post all accounts receivable payments and cash receipts

o  Prepare and submit bank deposits

o  Prepare monthly cash receipts report

o  Reconcile cash receipts in cash books

o  Reconcile Competitive Exhibits bank account

o  Reconcile assigned clearing accounts monthly

o  Prepare invoices for annual wrangler membership dues and box seats

o  Assist Controller and CFO as needed

o  Perform other duties as assigned

Ideal Qualifications

•      Associate degree in accounting or related field, or an equivalent combination of education and experience

•      Three or more years’ experience in accounting or related field.

•      Intermediate Excel proficiency

•      Microsoft Dynamics Great Plains experience desired

•      Knowledge of Washington wage and hour law

•      Payroll processing, preferably high-volume or seasonal

•       Licenses/Certifications: Payroll Certification (FPC or CPP) preferred

•      Must be available for the entire State Fair season (September) and Spring Fair (2 weeks in April). Time off is restricted around these times.

•      Must have good organizational and record keeping skills, with the ability to handle pressure situations.

•      Must have effective people skills with the ability to expedite and follow through with projects and paperwork.

•      Ability to communicate effectively with staff members and outside vendors.

Compensation & Benefits

The pay range for this position is $30.00 to $40.00/hourly based on an assessment of knowledge, skills andexperience of the candidate offered. Employees are offered healthcare coverage options which include medical, dental, vision, long term disability insurance and are able to enroll in the WSFEC’s 403(b) plan. Employees accrue ten vacation days and eight sick leave days a year which can be used once accrued. Additionally, employees enjoy fourteen paid holidays throughout the calendar year.