Payroll Specialist

Openings as of 6/8/2026 Payroll Specialist JobID: 23077 Position Type: Secretarial/Clerical/ Payroll Specialist Date Posted: 6/3/2026 Location: District Office Closing Date: 06/22/2026 Description 8 hrs./day, 12-month calendar. 8:00 a.m. - 4:30 p.m. Effective Date of Employment: July 13, 2026 Application Deadline: June 22, 2026 – 4:00 p.m. Application Procedures Internal and External Candidates: Apply online at Major Duties and Responsibilities Payroll Processing Analyze and process payroll for a specific group including adjustments, correct application of contract language and retroactive pay. Analyze and process all personnel change notices and payroll updates such as new pay rates, new steps, new assignments and maintenance updates. Implement the payroll and benefit provisions of the working agreements as directed by supervisor and maintain an accurate database of pay information. Maintain accurate paper and electronic payroll records. Process paid and unpaid time off requests. Complete all work within firm deadlines. Audit Record and maintain all pay codes including gross wages, taxes, voluntary and involuntary deductions. Reconcile payroll accounts monthly between payroll and finance systems. Assist with preparation of payroll related work papers. Reports and Analysis Respond to payroll inquiries from employees, supervisors, and other administrators. Work with Human Resources to audit employee pay related information to verify accurate and consistent records. Assist with the analysis of account code transfers. Create and maintain a desk manual for assigned functions. Qualifications Required Education/Experience High School Diploma or equivalent. 3-5 years of payroll/bookkeeping experience; school district experience preferred. Associate's or Bachelor's Degree in a related field preferred. Technical Knowledge Extensive knowledge and experience in the use and design of spreadsheets and databases. Extensive knowledge and experience in the use of automated and integrated Payroll, Human Resources and Absence Management systems. Principles, practices and terminology used in payroll and financial recordkeeping and reporting. Up-to-date knowledge of laws, rules and regulations applicable to school districts and accounting practices. Detail oriented. Analytical abilities to test for reasonableness of data and accuracy in calculations. Modern office practices, procedures and equipment, including computers, faxes, copier and 10-key. Interpersonal Skills Effective oral and written communication skills. Ability to remain calm and efficient in high pressure circumstances. Strong organization, creative thought, initiative and systems thinking. Strong team and customer service orientation. Ability to maintain confidentiality of highly sensitive information. Interpersonal skills using tact, patience and courtesy with all levels of employees. Responsible To Supervisor of Payroll Information Systems Compensation / Benefits RAVE Clerical Association – Wage Group I: $25.99 - $29.17 Hourly (based on 2026-27 contract). If benefit eligible, benefits are available to new employees effective the first day of active employment. Benefits include medical insurance, dental insurance, life insurance, long‑term disability insurance, sick leave, state pension plan, tax‑deferred retirement savings account, and flexible spending account. Some employee groups also receive vacation, holidays or personal leave. Equal Opportunity Employer As required by Title IX and other state and federal nondiscrimination laws, District 196 does not discriminate in employment or in any of its education programs and activities, including vocational opportunities, on the basis of sex, race, religion, color, creed, national origin, marital status, familial status, disability, status with regard to public assistance, sexual orientation, gender identity, membership or activity in a local human rights commission, age or genetic information. District 196 provides equal access to designated youth groups. The Director of Human Resources, Joel Milteer View phone number on click.appcast.io – View email address on click.appcast.io) is the designated Title IX Coordinator and has also been designated to respond to employment‑related inquiries regarding the district's non‑discrimination policies. The Director of Elementary Education, Jeremy Sorenson View phone number on click.appcast.io – View email address on click.appcast.io) and the Director of Secondary Education, Eric Hansen View phone number on click.appcast.io – View email address on click.appcast.io) have been designated to respond to student‑related inquiries regarding the district's non‑discrimination policies. The Director of Special Education, Janet Fimmen View phone number on click.appcast.io – View email address on click.appcast.io) has been designated to respond to inquiries concerning the rights of a student with a disability. #J-18808-Ljbffr