Payroll Specialist

Payroll Specialist Job Description

At Vida HR, we're not just another HR Outsourcer - we're a team of experts in the field of human resources, dedicated to delivering customized solutions that exceed our clients' expectations. As a leading HRO, we specialize in providing comprehensive HR services, including payroll administration, benefits administration, compliance management, and more. But what sets us apart is our commitment to fostering a culture of collaboration, learning, and innovation. We're passionate about helping our clients build and maintain a thriving workforce, and we're looking for talented individuals to join us on this journey. Come grow with us and make a real impact in the lives of our clients and their employees.

Purpose:

The Payroll Specialist will be responsible for the timely and accurate day-to-day processing of weekly, bi-weekly, semi-monthly, and monthly payrolls for assigned clients. This includes payroll functions related to garnishments, liens, tax levies, benefit deductions, and more, as well as general accounting functions.

Essential Responsibilities:

• Monitor and manage PTO/sick/vacation balances and provide responsive client service for all payroll-related inquiries.
• Run customized reports for clients, various audits, as well as provide post-payroll reports as requested.
• Manage employee data, including address, direct deposit, tax settings, and more.
• Coordinate with HR, Accounting, and Benefit Teams to ensure successful and seamless payroll processing for assigned clients.
• Process new hires, double-checking all employee data and changes prior to each payroll run.
• Review and monitor timesheet entries for accuracy and irregularities.
• Build positive client relationships and own the client experience, including direct correspondence with client contacts and employees regarding payroll-related questions and requests.
• Maintain the security and confidentiality of sensitive data and information.
• Manage client and employee files with payroll-related documents.
• Perform wage verifications, E-Verify and New Hire reporting (client & state-specific), I-9 completion (specific clients), and manual check calculations.
• Process bonus payrolls and other payroll runs as assigned.
• Process and respond to garnishment orders, including employee notification where required, ensuring compliance with applicable laws and regulations.
• Handle 401k deductions and upload contribution reports, coordinating with the relevant plan providers and ensuring accurate and timely submissions.
• Other duties as assigned.

Required Skills/Abilities:

• Demonstrated experience processing high-volume, multi-state payrolls.
• Minimum of 5+ years of in-depth payroll processing experience using isolved; experience with PrismHR a plus.
• Proficiency in Microsoft Office required.
• Exceptional customer service skills, including the ability to analyze client needs and formulate appropriate solutions.
• Ability to work in a team environment as well as independently.
• High attention to detail.
• Excellent written and verbal communication skills.
• Previous experience working for a PEO or HRO organization is a plus.

Education and Experience:

• Certified Payroll Professional certification a plus.
• Associate degree in Business or Accounting desired, but may be substituted for relevant experience.

Working Conditions:

This job operates in a professional office environment. This role routinely uses standard office equipment including, but not limited to computers, phones, photocopiers, electronic postage meter, filing cabinets and fax machines.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Status: Full-Time

Classification: Exempt

Salary: $58,000 - $62,000

Office Location: 1685 West Uintah Street, Colorado Springs, CO 80904. This position can be on-site or hybrid, which requires one day in office per week and another separate day per month.

Note: This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. It is intended to reflect the principal job elements.