Events Specialist (STATION Austin)

Event Specialist

Austin, Texas, United States

Events Team reporting to Events Manager

Full-time in office

As an Event Specialist, you will work with other members of the events team to plan and execute some of the most innovative events in Texas, including Capital Cornerstones, CF House during SXSW, Health Supernova, Fed Supernova, and Austin Tech Week.

The life cycle of cornerstone events spans several months and grows in complexity as the event nears. You will be actively involved in all aspects of event production from programs and live entertainment to partner deliverables and demos. You will work with the Event Manager to ensure all needs are identified and addressed, this includes everything from booking keynote speakers down to who turns off the lights at the end of the day.

Our goal is to provide a best-in-class event experience. A key component of which is providing value to our partners, speakers, exhibitors, and attendees through thoughtful collaboration and keeping their perspective of the experience at the forefront of our minds as we work toward our common goal. We respect their time. We sweat the small stuff. We go the extra mile and do it with a smile.

What you will do

• Support the Event Manager with everything from scheduling and budgeting to keeping project management materials organized and current.
• Communicate with every department involved to keep each other up-to-date and assess the impact of any new developments.
• Track and execute a wide range of deliverables for a multitude of partners.
• Vendor management: quotes, COIs, scheduling load-in/load-out, accounting, and whatever else may be needed for them to provide the service required as we expect it.
• Look ahead to make sure we're moving at the pace required to reach each milestone on-time.
• Understand the biggest challenges may lie in the smallest details. This means you need to be asking the right questions and confirming the people you're collaborating with have all the information they need to make an informed decision and are poised for success.