Accounting Project Coordinator

Project Accounting Coordinator

Insight Global's client is seeking a Project Accounting Coordinator to support its Design and Construction organization. This individual will help maintain accurate and up-to-date financial information across multiple projects by tracking project costs, invoices, purchase orders, vendor payments, and related project documentation.

This position sits between project coordination and accounting. The individual will not be responsible for traditional accounting functions such as general ledger accounting, debits/credits, or owning financial forecasting. Instead, they will ensure project financial information is organized, current, and readily available for leadership to use in budgeting and forecasting.

Day-to-Day Responsibilities

• Track and maintain current costs across active projects
• Run and update project cost reports
• Monitor actual project costs and open purchase orders
• Create and maintain purchase orders based on approved project/vendor information
• Review, code, process, and track invoices
• Help ensure invoices are entered and moving through the payment process
• Review upcoming vendor payments and identify missing invoices or payment issues
• Follow up with internal accounting teams regarding invoices that need to be processed
• Research unpaid or aging vendor invoices and help resolve discrepancies
• Track costs coming from multiple vendors, including construction contractors and material suppliers
• Maintain accurate project information so leadership can understand current budget position
• Provide reliable project-cost information that feeds into higher-level forecasting and financial decisions
• Coordinate closely with construction/project management and accounting teams
• Support general administrative and financial coordination across the Design & Construction department