Project Coordinator

At Cre8tive Hospitality Solutions we represent a diverse hospitality manufacturing portfolio. Ranging from Disposables, Equipment, Furniture and Smallware’s, we provide a one stop solution for K-12, Healthcare, B&I, Chain’s and Local Restaurants. Cre8tive has served Kansas, Missouri, Nebraska and Iowa territory for over 45 years. We have a proven track record with our Manufacturers, Distributors and End Users. Not just for our portfolio but for how we go to market and service our customers and partners. At Cre8tive Hospitality Solutions, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a benefits package including: short term and long-term disability, 401K with company match, paid time off, and paid holidays. Overview The Project Coordinator provides administrative support to assigned team and is responsible for assisting, organizing, and tracking project activities to ensure projects are completed on time, within scope, and budget. The Project Coordinator is an integral member of the project management team and functions as a liaison between internal project leadership, contractors, vendors, and other stakeholders. Essential Functions Provide customer service support. Coordinate project activities, resources, equipment, materials, and information through Cre8tive’s CRM system. Salesforce. Monitor the progress of project activities and regularly provide updates to assigned teams. Order entry and tracking Collaborates with sales teams to ensure orders are acknowledged, received, ship dates are acceptable, and deliveries are scheduled in a timely manner and within the requirements of the project. Assembles documentation for projects, including cut-books, quoting, warranty information. Tracks quotes necessary to provide complete cost estimates. Reviews quotes and manufacturer shop drawings for accuracy of proper equipment description and physical requirements compared to Purchase Orders; seeks approvals for release, as applicable. Assist with documentation of changes to the scope of work, including quote and drawing revisions. Assist with close-out of projects, order tracking, coordinating with installers (when needed), scheduling start-ups for equipment and scheduling training for end users. Assist in filing freight claims and tracking claims. Coordinate start-up appointments and commissioning of new equipment. Manages warranty issues in a professional and timely fashion. Communicates both internally and externally in areas such as estimating, procurement, project coordination, sales, customer, logistics, opening dates, and timelines. The duties and responsibilities described are not necessarily an exhaustive list. Additional duties may be assigned to the employee as necessitated by business demands. Minimum Qualifications High School Diploma or equivalent. Proficient in Microsoft Word, Excel, Outlook, Adobe Acrobat, and CRM Systems. Effective interpersonal skills Ability to multi-task and work in a fast-paced environment Attention to detail; highly organized. Exceptional work ethic with a focus on achieving goals and targets in a timely and complete manner. Possess strong written and verbal communication skills, including ability to articulate recommendations in a concise and timely manner. Highly driven and self-motivated; ability to work independently with minimal supervision and as part of a team. Foster positive relations and communications with co-workers #J-18808-Ljbffr Cre8tive Hospitality Solutions