Event Coordinator

Job Description The Event Coordinator supports the sales department by executing the behind‑the‑scenes administrative functions that keep the store operating efficiently. Without this critical role, our efforts to provide "unreasonable hospitality" would be impossible. Position Summary The Event Coordinator is responsible for supporting the sales department by completing administrative duties and making confirmation calls to finalize event details. Additionally, the coordinator participates in the sales process and manages a portion of booking our valuable social market. You Will Be an Outstanding Event Coordinator if: You are friendly and demonstrate a "You Got It" attitude. You demonstrate good decision‑making skills and can communicate effectively with guests, Sales Team and Management Team. You can communicate clearly and regularly with Operations, the Sales Team and guests. You can clearly verbalize guests needs to Operations and other Team Members. You have strong organization skills. You have strong verbal skills. You are able to analyze basic data to help Operations and the Sales Team with decision making. You can read and communicate in English. Essential Duties and Responsibilities Go above & beyond to ensure the needs of each Special Events Guest are met, communicating all requests from host to ensure all contracts are updated accordingly. Take RFPs and calls for social events, converting them to closed "won" business. Conduct site tours as needed. Ensure accurate and prompt distribution of all paperwork for "pop up parties" working through the management team to ensure they are staffed to support. Provide administrative support to the Sales Department including follow up on calls/emails/tasks with Event Host after the sale is "closed won", communicating to Operations any changes to BEOs or updated signed contracts. Follow up on ARs, collect payment information, and close out any remaining balances. Submit check requests/invoices as needed. Ensure Operations has the most up-to-date BEO for each event. Offer "upsell" opportunities to Event Hosts after sale is "closed won". Act as a team player and handle additional duties and responsibilities as assigned. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. Salary Range: 19.5 – 23 We are an equal opportunity employer and participate in E‑Verify in states where required. #J-18808-Ljbffr PVH (Tommy Hilfiger/Calvin Klein)