Event and Travel Coordinator, Army Conferences Support (Contingent)

Job Description

Job Description

This position is contingent upon contract award.

The Opportunity: As a ROGERCO Event and Travel Coordinator, you will support the planning, logistics, and on-site execution of senior-level Army conferences for OCSA and HQDA G-3/5/7. Working under the Program Manager, you will coordinate participant travel, lodging, meals, and conference-related transportation, and serve as a dedicated member of the on-site event team. You will manage the day-to-day logistical details that keep each event compliant, cost-effective, and running smoothly, from registration and materials through meeting-space setup and post-event reporting.

Responsibilities:

• Coordinate, administer, and arrange payment for participant lodging, meals, and conference-related transportation at each conference site.
• Ensure lodging is booked at or below the per diem rate and that non-local attendees are accommodated.
• Apply JTR requirements and current GSA per diem lodging and M&IE rates to travel and cost planning.
• Track TDY versus local attendee status and handle each group in accordance with the PWS.
• Support venue research, comparisons, and cost estimate development, and help coordinate menus and room and seating diagrams.
• Conduct event registration, staff the admin and information table, and prepare and distribute nametags, table tents, and welcome folders.
• Establish and equip the operations and administrative room and support setup of general session rooms per the approved seating chart.
• Ensure meals and breaks are set up ahead of schedule, and that break areas are kept clean and refreshed.
• Support preparation of printed binders and coordination of AV and hybrid delivery services with vendors when ordered, in the unclassified environment only.
• Compile actual cost and attendee data for post-event reporting and contribute to the lessons-learned log and after-action review.

Requirements

Qualifications:
Required:

• Must possess or be able to obtain a SECRET security clearance.
• Associate's or Bachelor's degree and two or more years of experience in event coordination, travel logistics, or conference support.
• Experience coordinating lodging, meals, and transportation for groups.
• Experience with registration systems, attendee management, and materials preparation.
• Strong organizational skills and attention to detail across multiple concurrent events.
• Professional demeanor and responsive customer service with attendees and Government staff.

Desired:

• Experience supporting DoD, Army, or other Federal Government events.
• Familiarity with the JTR and GSA per diem lodging and M&IE rates.
• Working knowledge of AR 1-50 requirements.
• Experience supporting events in the National Capital Region.
• Proficiency with conference or registration software and standard office applications.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development