Contract Administrator

Contract Administrator

INFINIUM Wall Systems is a family-owned turn-key manufacturer of interior Glass Wall Systems headquartered in Strongsville, OH. Founded in 2003, INFINIUM has experienced significant strategic growth fueled by world class People, Products and Process. INFINIUM has built a great reputation in the industry for saying what well do and doing what we say. We are the pioneers of the direct business model which is now adopted by many in the industry.

Position Summary

We are seeking an organized, proactive Contract Administrator to help manage the growing volume of contract-related and compliance requirements across our commercial construction projects. This role works closely with Accounting, Preconstruction, Project Management, and leadership to support consistent contract review, documentation, deadline tracking, and communication throughout the project lifecycle.

The successful candidate will bring practical commercial construction experience, strong attention to detail, good judgment about when to escalate issues, and a willingness to use evolving technology to improve accuracy and efficiency. This is a collaborative administrative role, not a legal counsel or project management position.

Primary Responsibilities

Contract Review & Administration

• Review and administer commercial construction subcontracts, purchase orders, owner-provided contract documents, exhibits, and amendments.
• Identify and document unusual or nonstandard provisions related to scope, payment, schedule, insurance, indemnification, and other contractual obligations; coordinate review and escalation as appropriate.
• Work with Preconstruction and Project Management to clarify scope, exclusions, responsibilities, and contract requirements before execution.
• Track contract status; coordinate authorized execution, accurate distribution, and complete, organized retention of contractual records.

Change Orders & Financial Coordination

• Coordinate the administrative review, documentation, and execution of change orders with Project Management and Project Accounting.
• Maintain visibility into pending and approved changes, required notices, and contractual approval deadlines.
• Help teams interpret and satisfy contract-specific billing requirements, including payment applications, retainage provisions, lien waivers, and supporting documentation.
• Support collections-related documentation and escalation while Accounting retains responsibility for billing and accounts receivable.

Compliance, Notices, Insurance & Bonding

• Coordinate identification, preparation, tracking, and timely completion of Notices of Furnishing, preliminary notices, and related administrative requirements across applicable jurisdictions, with specialized support when needed.
• Coordinate with insurance and bonding providers to obtain and track project-specific performance bonds and payment bonds.
• Monitor contractual compliance documentation, applicable licensing items, and open exceptions; maintain visibility into deadlines and responsible parties.
• Work with Safety and internal stakeholders to complete GC onboarding and documentation requirements, without assuming responsibility for their technical or operational functions.

Cross Functional Support & Continuous Improvement

• Serve as a dependable point of coordination for contract-related administrative questions and documentation needs..
• Maintain accurate, accessible, and well-organized electronic contract records throughout each project.
• Identify opportunities to streamline workflows, reduce repetitive work, and strengthen consistency through appropriate technology, including AI-enabled tools and automation.
• Communicate emerging issues promptly and support improvements to existing contract administration practices.

Qualifications

Required

• 37+ years of experience in contract administration, construction administration, or related role
• Experience in commercial construction (subcontractor environment strongly preferred)
• Working knowledge of construction contracts, change orders, lien laws, and billing processes
• Strong attention to detail and ability to manage multiple projects simultaneously
• Comfort using common office/document tools and willingness to learn new technology and improved workflows.

Preferred

• Experience with a commercial construction subcontractor, ideally in specialty trades such as glass, glazing, partitions, interiors, or similar scopes.
• Familiarity with multi-state contracting requirements, preliminary notices, lien waivers, insurance and bonding documentation.
• Exposure to AIA billing, pay applications, construction accounting, or project controls.