Administrative Assistant III

Job Description

Job Description

Answering the NCS phone line Greeting and directing visitors to NCS facilities Distribution of mail and packages received Contact NCS-IT staff for any technical issues Facilities point of contact/reporting Order office supplies Potential special projects, admin support as needed and as time allows Administrative support functions such as managing and coordinating calendars and meetings Scheduling and coordinating meetings with internal and external stakeholders Preparing and formatting correspondence and other documents Maintaining files and records Assisting with meeting materials and follow-up items Coordinating reservation of conference rooms and meeting logistics and update room calendars Providing general administrative support to the Directors Office as needed

Skills Required
Knowledge of a variety of standard administrative procedures Ability to perform data entry Ability to communicate effectively through written and oral means Ability to gather and process simple data Strong organizational and time-management skills Attention to detail The ability to manage multiple competing priorities Effective written and verbal communication skills Proficiency with Microsoft Office applications Ability to exercise appropriate discretion when handling sensitive or confidential information.

Skills Preferred
Experience providing administrative or executive-level support, including calendar management, meeting coordination, correspondence, and document preparation.

Experience Required
Prior administrative assistant experience

Experience Preferred
Prior experience supporting senior management or an executive office environment.

Education Required
Any combination of education, experience and training equivalent to high school graduation

Additional Information
Estimated 3 months (14 weeks), NTE 6 months