Administrative Assistant - Onsite

Job Description

Job Description

Job Summary – Administrative Assistant III (Fairfax County, VA – Onsite Only) -

Support Housing Programs:

Assist management and staff in administering the Housing Choice Voucher (HCV) and State Rental Assistance Program (SRAP). -

Data Verification:

Verify client financial and non-financial information via federal and state databases (HUD EIV, VEC, Dru Sjodin National Sex Offender, SAM). -

Compliance & Reporting:

Identify and notify specialists of discrepancies or program violations; maintain Excel tracking sheets and prepare reports using Yardi. -

General Office Administration:

Perform data entry, answer and forward calls, respond to inquiries via phone, email, and in-person, and process mass mailings. -

Document Management:

Organize, retrieve, scan, and archive paper and electronic files; assist with FOIA requests by locating and redacting files as needed. -

Front Desk Support:

Cover reception, answer phones, take messages, and schedule appointments; refer inquiries to appropriate personnel. -

Client Communication:

Prepare, mail, and fax correspondence, notifications, and information packets to tenants, owners, and agencies. -

File and Records Maintenance:

Organize files for retention and retrieval, update internal administrative policies and procedures, and assist with archival of official documents. -

Supply Management:

Research and order supplies, maintain form stock, update and coordinate printing of forms, and manage supply rooms. -

Team Support & Training:

Train administrative staff on forms and office equipment; provide backup support for receptionist and senior administrative functions. -

Meeting Participation:

Attend regular unit and divisional staff meetings; perform other related duties as assigned. -

Work Environment:

Onsite only, standard office hours (8 AM – 4:30 PM); PPE (face covering) required for public interaction. -

Requirements:

High School Diploma or GED (Associate’s Degree preferred), 2+ years administrative experience, strong admin, data, and multitasking skills, ability to work independently. Note:

Assignment is through 12/31/2026, with possible extension. No remote or hybrid option.