Executive Administrative Assistant

Job Description

Job Description

Ryan Hill Group is looking for a sharp, dependable Executive Administrative Assistant to work directly with Teresa Ryan, one of Naperville’s most established real estate team leaders. You’ll be the person who keeps the moving parts organized, follows through on the details that matter, and makes sure nothing slips through the cracks. If you thrive on variety and take pride in being the person everyone counts on, this role was built for you.

Compensation:

$25 per hour Responsibilities:

What You’ll Do Provide direct administrative support to Teresa Ryan across business operations, client projects, and daily priorities

Make follow-up calls, return messages, and communicate with clients, vendors, and team contacts on Teresa’s behalf

Manage calendars, appointments, reminders, and scheduling across multiple commitments

Track tasks, deadlines, and outstanding items to keep projects moving on time

Draft and respond to emails, messages, and professional correspondence

Review invoices for accuracy, organize receipts and expense records, and flag billing discrepancies

Maintain organized spreadsheets, documents, and administrative files

Coordinate with vendors and service providers as needed

Support marketing efforts, events, and special initiatives as they come up

Qualifications:

What You Bring Required: Previous administrative, executive assistant, or office management experience

Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Gmail, Docs, Sheets, Drive, Calendar)

Excellent written and verbal communication skills

Strong organizational skills with sharp attention to detail

Professional, confident phone manner

Ability to juggle multiple tasks and shifting priorities without dropping the ball

Solid follow-through, problem-solving instincts, and self-direction

Discretion with confidential information

Preferred: Experience supporting a business owner, entrepreneur, or executive

Familiarity with CRM systems and online productivity tools

Real estate industry experience (a plus, not a requirement)

Why Ryan Hill Group You’ll work alongside a respected team leader at one of Naperville’s top-producing real estate teams within Century 21 Circle. No two days look the same, and you’ll have real ownership over how the office runs. This is a role where initiative gets noticed and rewarded. Background Check Final candidates may be required to complete a job-related background check, conducted in accordance with applicable federal, state, and local laws. About Company We are all committed to developing, learning, and being our best! All while working together to support clients. Our mission is to deliver the absolute best customer service, professionalism, and results. Ongoing development, teamwork, and FUN are our commitments, and always

doing the right thing

is at our core.