HR Specialist

HR Specialist

Our client is a growing IT and cybersecurity services organization providing technology solutions to businesses in highly regulated industries.

This is a fully remote position; however, employees will be expected to travel to the office once per quarter for team gatherings.

Job Description:

Our client is seeking an HR Specialist to join their growing team in a hands-on role with a strong emphasis on payroll administration and compliance. This individual will manage bi-weekly payroll activities through ADP Workforce Now while also supporting payroll taxes, unemployment administration, benefits, leaves of absence, onboarding, and other general HR functions.

The ideal candidate has 2 – 3 years of HR or payroll experience, is highly detail-oriented, and is comfortable taking ownership of payroll-related processes in a fast-moving environment.

Key Responsibilities:

• Manage bi-weekly payroll processing through ADP Workforce Now, ensuring employee pay is processed accurately and on schedule.
• Review payroll information, deductions, compensation changes, and other data prior to processing.
• Reconcile payroll records and research discrepancies or errors as they arise.
• Respond to employee questions related to payroll, deductions, and compensation.
• Maintain organized payroll documentation and records to support internal reviews and audits.
• Partner with accounting and finance teams on payroll reconciliation and related reporting.
• Oversee federal, state, and local payroll tax requirements and ensure appropriate withholdings are maintained.
• Review unemployment claims, unemployment insurance rates, and related filings throughout the year.
• Track payroll tax deposits, returns, filing deadlines, and other regulatory requirements.
• Maintain compliance with applicable wage and hour laws and payroll regulations.
• Prepare documentation and provide support in connection with payroll or regulatory audits.
• Assist employees with benefits enrollment, plan changes, and general benefits questions.
• Provide administrative support during annual benefits open enrollment.
• Coordinate and track employee leaves, including FMLA, parental, and medical leave.
• Maintain accurate employee information within HR systems and personnel records.
• Support employee onboarding and offboarding activities.
• Assist with HR policies, documentation, compliance initiatives, and additional HR projects as needed.

Qualifications:

• 2 – 3 years of experience within human resources, payroll administration, or a related function.
• Hands-on experience with ADP Workforce Now is required.
• Working knowledge of federal, state, and local payroll and employment regulations.
• Familiarity with payroll tax compliance and unemployment insurance administration.
• Strong attention to detail with the ability to reconcile data and identify discrepancies.
• Excellent organizational, analytical, and problem-solving abilities.
• Strong written and verbal communication skills.
• Ability to appropriately handle confidential employee and payroll information.
• Experience supporting mergers and acquisitions is a plus.
• SHRM certification is not required.

Additional Details:

• Fully remote position working Eastern Time Zone hours.
• Temp-to-hire opportunity with the potential to convert to a permanent position.

Perks:

• Opportunity for long-term conversion and career growth.
• Company-paid quarterly travel for team events.
• Work with a growing organization in the IT and cybersecurity industry.
• Collaborative team environment with a fun, personable culture.
• Opportunity to take ownership of critical payroll and HR processes.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.