Financial Support Supervisor

Job Title

Purpose & Job Related Requirements

REPORTS TO: Financial Services Administrator FLSA STATUS: Non-Exempt CLASSIFICATION: Personnel System - Requires satisfactory completion of a six-month probationary period. PAY GRADE: 116 SAFETY SENSITIVE: No

Purpose of Job

Assists and supervises personnel to monitor and collect all Athens-Clarke County revenue receivables, issuance of alcohol beverage licenses and occupation tax certificates, monitoring and performing clerical support, cash receipting, and other record-keeping and administrative functions. Ensures daily deposits and general journal entries are properly processed to the general ledger. Directs Accounts Payable in handling their tasks in a uniform, organized, and consistent manner and streamlining the technical process associated with payables. Ensures compliance with local, state, and federal policy and procedures, ordinances, laws, and Generally Accepted Accounting Principles. This position is also responsible for organizational training associated with payables, receivables, and Incode software. Serves as the back-up to the Financial Services Administrator. Also, assumes other duties as assigned.

Job Related Requirements

WORK SCHEDULE: Monday - Friday, 8 am - 5 pm

May be required to work on religious holidays.

Regular in-office and predictable attendance is required.

Must work cooperatively with others.

When requirements include vehicle operation, responsible for the safety, readiness, and operation of the vehicle and must abide by ACC's safe driving policy.

Minimum Training & Experience Required to Perform Essential Job Functions

Associate's Degree in Business, Finance, Accounting, or closely related field with three years of experience in tax revenue accounting, licensing, cash receipting, accounts payable, finance, or closely related required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position. One year of supervisory experience is required.

Essential Duties, Responsibilities

Assists with daily operations of Business Occupation Tax and Alcohol Licensing, including other tax programs such as Mixed Drink Excise Tax, Hotel Motel Excise Tax, Brewery Tax, Vehicle Rental Tax, Franchise Fees, Financial Institution Tax, and other revenue collected by Financial Services.

Ensures daily deposits, revenue receipting, and general journal entries are properly processed/posted to the general ledger.

Ensures payables are handled in a uniform, organized, and consistent manner to ensure timely payment. Handles Vendor maintenance for payables by establishing and maintaining working relationships.

Maintain Vendor records for 1099 reportable information to the IRS, along with 1099 processing and submission.

Provides advice and guidance from requests for information from ACC departments and/or the general public over the phone, in person, and via e-mail regarding a variety of Finance procedures, programs, and/or other related information. Participating in interviews and staff selection for positions in the department.

Evaluates assigned staff; handles employee concerns, direct work assignments, counsels and disciplines employees, completes employee performance evaluations, and advises employees on department policies and procedures.

Assists and serves as backup for the Financial Services Administrator.

Performs related work as assigned. Knowledge, Skills, and Abilities

Knowledge of the principles, practices, and procedures of the Financial Services Division and the operations and functions of the Finance Department.

Knowledge of accounting and business tax law and management practices, policies, and procedures as necessary in the completion of daily responsibilities.

Knowledge of the development and administration of operations and staff plans and objectives for the expedience and effectiveness of the specific duties of the position.

Knowledge of all applicable laws, ordinances, policies, standards, and regulations pertaining to the specific duties and responsibilities of the job.

Knowledge of and proficiency with computers.

Knowledge of government accounting and bookkeeping; relevant federal, state, and Unified Government laws, policies, and procedures; the Unified Government financial management system; local ordinances and state policies and regulations regarding business and alcohol licenses; and accounts payable processing methods and policies.

Ability to develop and administer policies, procedures, plans, and activities, and to monitor the performance of subordinates against measured, established goals.

Ability to develop and implement long-term goals for the team in order to promote effectiveness and efficiency.

Ability to keep informed of any changes in policy, methods, operations, and budgetary and equipment needs, etc., as they pertain to departmental operations and activities.

Ability to effectively communicate and interact with subordinates, management, employees, members of the general public, and all other groups involved in the activities of the Financial Services Division as they relate to the Finance Department.

Ability to assemble information and make written reports and documents in a concise, clear, and effective manner.

Ability to deal effectively with organizational, management, human relations, and technical subjects.

Ability to utilize independent judgment and discretion in managing subordinates, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.

Ability to comprehend, interpret, and apply regulations, procedures, and related information.

Ability to handle the required mathematical and statistical calculations.

Ability to read, understand, and interpret personnel and financial reports and related materials.

Ability to utilize various software packages.

Ability to utilize office equipment such as computers, fax machines, and copy machines.

Supplemental Information

(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including computers, fax machines, copy machines, and other office equipment. Must be able to use body members to work, move, or carry objects or materials. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to 10 pounds of force occasionally. Physical demand requirements are at levels of those for sedentary work.

DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.

INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange information. Includes giving assignments and/or directions to co-workers or assistants and receiving assignments and/or directions from supervisors.

LANGUAGE ABILITY: Requires the ability to read a variety of codes, ordinances, applications, reports, correspondence, spreadsheets, surveys, and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare occupation tax certificates, licenses, spreadsheets, reports, and surveys using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to people with poise, voice control, and confidence.

INTELLIGENCE: Requires the ability to learn and understand complex principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management.

VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, technical, or professional languages including legal and accounting terminology.

NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas, to add and subtract totals, to multiply and divide, to utilize and determine percentages, to perform statistical calculations, and to perform calculations using variables and square roots, etc.

FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with office equipment (i.e., rulers, yardsticks, etc.).

MOTOR COORDINATION: Requires the ability to coordinate hands, fingers, and eyes accurately in using office equipment. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates.

MANUAL DEXTERITY: Requires the ability to handle a variety of items such as computers, fax machines, and other office equipment. Must have the ability to use one hand for twisting or turning motion while coordinating the other hand with different activities. Must have minimal levels of eye/hand/foot coordination.