IT Administrative Assistant

IT Administrative Assistant

Reporting to CIO, this role provides administrative and operational support to the Information Technology department. This role is responsible for coordinating IT procurement activities, assisting with information security administration, supporting IT leadership, and ensuring efficient day-to-day departmental operations. The ideal candidate is highly organized, detail-oriented, maintains strict confidentiality, and possesses excellent communication and problem-solving skills.

Position responsibilities:

• Provide administrative support to the IT leadership team.
• Manage calendars, meetings, travel arrangements, and conference registrations.
• Track procurement requests from initiation through delivery using tracking systems.
• Create and manage purchase requisitions, purchase orders, and vendor invoices.
• Support vendor communications and facilitate procurement approvals.
• Assist in administering information security policies, procedures, and documentation.
• Support and maintain records for security audits, risk assessments, and compliance initiatives.
• Coordinate department meetings and special projects.
• Serve as a liaison between IT, vendors, and other business departments.

Education and experience:

• 2–4 years of administrative support experience, preferably in an IT environment.
• Experience with procurement, purchasing, or vendor management preferred.
• Experience supporting executives or department leadership preferred.
• Experience with vendor contract administration.
• Familiarity with Information Security or Compliance is a plus.

Work environment / physical requirements:

• Work environment is remote.
• The position requires the dexterity to operate office equipment such as a personal computer, keyboard, mouse and telephone.
• Ability to occasionally lift and move equipment weighing up to 25lbs.
• Prolonged periods of sitting and working at a computer.

Additional Notes:

This role profile is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. GetixHealth is an equal employment opportunity employer.