Volunteer: Database & Donor Records

Job Description

Job Description

Volunteer Position: Database & Donor Records Volunteer

Time Commitment: 8–16 hours per week (flexible schedule)

Position Summary

Emerge Recovery & Trade Initiative is seeking a detail-oriented volunteer to help maintain the accuracy and integrity of our donor and constituent database. This behind-the-scenes role is essential to supporting fundraising, donor stewardship, and organizational growth. The ideal volunteer enjoys working with data, values organization, and wants to make a meaningful impact through administrative support.

Key Responsibilities

• Enter and update donor, volunteer, and constituent records.
• Process donations and ensure gifts are accurately recorded.
• Review records for accuracy and eliminate duplicate entries.
• Assist with donor acknowledgments and thank-you letter preparation.
• Maintain accurate contact information and communication preferences.
• Generate basic reports for fundraising and development activities.
• Support mailing list management for appeals, newsletters, and events.
• Ensure confidentiality and security of donor information.
• Assist with special data projects and database clean-up as needed.

Qualifications

• Strong attention to detail and accuracy.
• Comfortable using computers and learning database software (experience with donor databases or CRM systems is a plus).
• Proficient in Microsoft Office, particularly Excel.
• Organized, dependable, and able to manage multiple tasks.
• Excellent discretion with confidential information.
• Passion for supporting the mission of Emerge Recovery & Trade Initiative.

What You’ll Gain

• Make a direct impact on an organization transforming lives through recovery, workforce development, and second chances.
• Gain valuable nonprofit fundraising and database management experience.
• Flexible scheduling to fit your availability.
• Become part of a mission-driven team committed to restoring lives and rebuilding communities.