Administrative Receptionist

Serve as the first point of contact for visitors and callers while providing general administrative and office support.
Key Responsibilities

• Greet visitors, verify identification, issue badges/PPE, and follow all visitor management procedures. "Ensure compliance with the visitor management system, including visitor usage, identification verification, signatures, badges..."
• Answer and route incoming calls; respond to general inquiries with professionalism and confidentiality. "Evaluate incoming calls and respond or refer, as appropriate, with discretion and confidentiality..."
• Coordinate meeting logistics, including room setup, materials, and scheduling.
• Arrange travel and lodging through the company's travel agent when requested.
• Support company activities and events as assigned.
• Maintain office and cleaning supply inventory; place orders to keep stock at optimal levels.
• Work with vendors for office services and maintenance needs.
• Uphold company values and follow all policies, procedures, and safety requirements.

• High school diploma or equivalent
• 2+ years of receptionist experience in a professional office
• Strong confidentiality, customer service, and communication skills
• Experience with office equipment, administrative tasks, and Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Ability to build positive relationships with internal and external contacts
• Less than 5% travel required

• Associate degree in a related field
• 3+ years of administrative experience in a high-volume manufacturing environment
• Experience in a global, engineering-focused organization
• Familiarity with visitor management systems