Administrative Coordinator 4

About This Job At the Louisiana Highway Safety Commission, our mission is to administer the State’s highway safety grant program. Louisiana’s highway safety program is designed to reduce traffic crashes and the resulting deaths, injuries, and property damage. The Louisiana Highway Safety Commission (LHSC) is seeking an Administrative Coordinator 4 to join our team – an initiative-taking, forward-thinking team that moves our mission forward using focus and collaboration. This position will serve the LHSC as the Administrative Coordinator 4 and serve as the office manager, primary time administrator, purchasing agent, serve as point of contact for the LHSC fleet vehicles, coordinate public notices and meeting logistics for the Governor’s appointed Highway Safety Commission, and provide primary administrative support to the LHSC staff. This position is critical to the administrative functions of the LHSC and ensuring compliance with state and federal timelines. Selected Core Competencies Accepting Direction: The ability to be open and willing to follow guidance or instructions. Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions. Selected Preferred Competencies Acting Decisively: The ability to make timely, confident decisions using sound reason. Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit. Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement. Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others. Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others. Managing Meetings: The ability to plan and lead productive meetings that engage participants and drive outcomes. Working with Financial Information: The ability to interpret financial data, manage financial approvals, and ensure compliance to support informed decisions and promote transparency. If you're compassionate, organized, and thrive in a people-centered environment, this could be the opportunity for you! Minimum Qualifications Three years of experience in administrative services. Experience Substitution Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be found here. Job Duties and Other Information As An LHSC Administrative Coordinator, You'll Help Create a Positive First Impression For Every Person Who Walks Through Our Doors. In This Role, You Will: Provide primary administrative support for the LHSC, which includes a variety of complex and technical administrative services requiring interaction with the Executive Director, Deputy Director, Executive Staff Officer, LHSC Staff, other traffic safety partners, and the general public. Receive incoming calls on the LHSC main phone line and manage the schedule to ensure coverage of phones during business hours. Serve as primary time administrator for all LHSC staff and maintain all related files in compliance with Department regulations; serve as LHSC safety compliance officer and maintain LHSC staff training records. Serve as the primary point of contact for LHSC fleet vehicles and maintain all related recordkeeping. Serve as the LHSC purchasing agent and coordinate travel for the LHSC Executive Director and other LHSC staff as required. Manage logistics for the Commission meetings and related pre-meeting and follow-up reporting requirements. Compose and type correspondence involving routine and non-routine matters as directed. Position-Specific Details Appointment Type: Probational, Promotional, or Job Appointment Career Progression: This position does not participate in a Career Progression Group. Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday - Friday. Compensation: The salary offered will be determined based on qualifications and experience. Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. Contact Information Department of Public Safety ATTN: Human Resources/Ariyana Perkins P.O. BOX 66614 Baton Rouge, LA. 70896 Email: View email address on click.appcast.io Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program Insurance Coverage More information can be found at Parental Leave – Up to six weeks paid parental leave More information can be found at Holidays and Leave – State employees receive the following paid holidays each year: New Year's Day Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To): Louisiana State Employees Retirement System ( LASERS has provided this video to give you more detailed information about their system Teacher's Retirement System of Louisiana ( Louisiana School Employees Retirement System ( among others 01 If you answered "yes" to the above question, please list the name of your relative and relationship. If you answered "no" to the above question, enter N/A. 02 03 ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback? I resist direction, ignore feedback, and need reminders to complete tasks. I follow direction with reminders and often need clarification or support. I follow direction reliably, adjust to feedback, and complete tasks on time. I adapt quickly, follow through, and help others adjust as needed. 04 ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid. 05 FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work? I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes. I follow rules with support and help correct issues, but I sometimes apply policies inconsistently. I apply and explain policies accurately, adapt to routine situations, and help improve procedures. I guide others in applying policies, prevent compliance issues, and improve procedures based on experience. 06 FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid. 07 TCr: Thinking Critically - How do you analyze information and draw meaningful conclusions from it? I miss key details or oversimplify information, and my conclusions may not be based on evidence. I try to analyze information, but I may overlook the relevance or credibility of my sources. I analyze key information, consider the evidence, and form logical conclusions based on credible sources. I uncover deeper insights by connecting different sources, questioning assumptions, and identifying patterns. 08 TCr: Thinking Critically - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid. 09 CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on? I communicate unclearly, use poor tone, and ignore the audience. I share main ideas clearly and adapt to the audience when reminded. I communicate clearly, listen actively, and explain complex ideas well. I craft messages that connect, inspire, and drive action across audiences. 10 CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid. 11 DPf: Displaying Professionalism - How well do you meet expectations for workplace behavior, communication, and responsibility, especially when under pressure? I miss deadlines, act unprofessionally, or avoid responsibility for my actions or workplace expectations. I meet basic standards for work quality, behavior, and communication when given occasional reminders or support. I meet expectations, follow policies, and communicate respectfully and clearly—even in difficult situations. I model professionalism and ethics, adapt under pressure, and build trust through consistent and responsible behavior. 12 DPf: Displaying Professionalism - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid. 13 Previous state experience or other experience WILL NOT be researched at this stage of the hiring process. Information not present on the actual application will not be considered for qualifying purposes. Did you list ALL of your job experience and education on your application? If not, please add to your profile before submitting your application. Yes No Required Question #J-18808-Ljbffr