Associate HR Business Partner - UKP

Associate HR Business Partner - UKP

As an integral member of the University of Kansas Physicians (UKP) HR team, the Associate HR Business Partner - UKP is responsible for mitigating risk through a thorough and proven understanding of employment law, hospital policies/procedures, UKP's Leave (FMLA, ADA, State Leave Laws, Accommodations, etc.), and Disability programs (Short- and Long-Term Disability). The Associate HR Business Partner - UKP demonstrates the ability to effectively and promptly resolve employee concerns through appropriate administration of associated investigations, makes effective and timely recommendations to management concerning employee and other issues, is able to perform individual and group compliance and other training as requested and/or in response to employee or other concerns and as recommended. The Associate HR Business Partner effectively and timely administers employee corrective action and other administrative / documentation requirements. These are critical success measurements. The Associate HR Business Partner must have the interpersonal skills to develop a trusted partnership with HR departments across multiple entities, physician leaders, and physician employees, as demonstrated through scores on hospital leadership surveys, feedback from the employee engagement surveys, and as demonstrated through performance evaluations and other feedback from clients and teammates. This role works directly with the third-party administrator, as well as managers and employees, payroll, HR-Employee Relations, HRIS and other internal partners.

Responsibilities and Essential Job Functions

• Accurately and timely enters Employee Relations data, compiles reports and analyses data in order to provide appropriate interventions and facilitate Employee Relations and other UKP HR led process improvements.
• Advocates for both employees and the organization through effective, fair and timely investigation of complaints and provides appropriate advice, support and intervention.
• Is perceived as a valuable resource by both leadership and physician/provider employees.
• Assists in the administration of employee surveys, focus groups, exit interviews and other feedback mechanisms and timely provides information gathered to the appropriate parties and members of the leadership team as requested.
• Assists in the development, implementation and employee/supervisory training on new and updated HR and other hospital policies. Conducts employee relations training in new leader orientation and follow-up for supervisors and managers, physicians, etc.
• Serves on hospital and other committees as assigned.
• Provides exceptional customer service to physicians and providers who are engaged in the leave of absence process.
• Oversees all programs and plans related to paid and unpaid leaves of absences.
• Serves as the subject matter expert for leave of absence programs, ensuring that each program is functioning according to policies, procedures, and all applicable laws.
• Liases with third-party leave of absence vendor.
• Oversees and administers disability programs processes and communications to ensure compliance with all applicable laws and guidelines.
• Ensures efficient and effective support of the operational day-to-day transactions related to leaves of absence company policies and procedures.
• Monitors legal and regulatory changes to ensure compliance.
• Assist in the facilitation of new hire orientation as needed.
• Review and process HR-related transactions in Workday, ensuring accuracy of information entered via Employee and Manager Self-Service.
• Analyzes data, identifies trends, and advises management regarding opportunities for improvement and minization of risk and expense.
• Serve as an effective resource for company policy, utilizing good judgment, discretion, confidentiality and professionalism to respond to payroll, benefits, and other employee issues.
• Respond to inquiries regarding policies, procedures, and programs
• Complete special projects supporting the strategic direction of UKP and HR. Outlining project objectives, set timetables, conduct research, develop and organize information supporting the project initiative.
• Ensure legal compliance with all applicable federal, state, and local laws and regulations.
• Assist with the day-to-day functions of HR department as required.
• Maintaining and updating company policies, procedures manuals, and required posters
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• Bachelors Degree
• 4 or more years of previous experience as a fully functioning HR Generalist or in Employee Relations, preferably in a healthcare environment.

Preferred Education and Experience

• Master Education

Preferred Licensure and Certification

• SHRM Certified Professional (SHRM-CP) - Society for Human Resource Management (SHRM)

Knowledge Requirements

• Strong knowledge of federal, state, and local labor laws.
• Excellent interpersonal and communication skills.
• Strong organizational and time management skills.
• Strong interpersonal and relationship-building skills.
• Ability to effectively manage and prioritize multiple projects.
• Critical thinking, analytical and problem-solving abilities.
• Excellent verbal and written communication skills.
• Ability to maintain a high sense of integrity and confidentiality.

Full time

R-51563

The health system is an equal employment opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally-protected status. See also Diversity, Equity & Inclusion.

The health system provides reasonable accommodations to qualified individuals with disabilities. If you need to request reasonable accommodations for your disability as you navigate the recruitment process, please let our recruiters know by requesting an Accommodation Request form using this link.

Employment with the health system is contingent upon, among other things, agreeing to the health-system-dispute-resolution-program.pdf and signing the agreement to the DRP.