Executive Admin

Executive Admin

Location: 100% Remote

Duration: 6+ months

Large Telecommunications Client

Role Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and strategic support to our senior leadership team. This role requires a meticulous individual who can efficiently manage complex schedules, track and monitor key assignments, organize compelling presentations, and serve as a central point of contact for internal and external stakeholders. The ideal candidate will be a proactive problem-solver with exceptional communication skills, a high degree of discretion, and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Develop and maintain a system for tracking executive assignments, key projects, and deadlines, ensuring timely completion of tasks and deliverables.
• Monitor progress on key initiatives, providing regular updates to executives on status and potential roadblocks.
• Compile data, track legislation, and assist leadership and teams with special projects as needed.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize meetings, prepare agendas, take minutes, and follow up on action items.
• Act as the primary point of contact for the executive team, managing calls and emails professionally.
• Facilitate communication between teams and external partners.
• Maintain accurate records and handle confidential information with discretion.
• Coordinate travel itineraries and arrangements.

Required Qualifications

Candidates should have experience as an Executive Assistant or in a similar administrative role supporting senior executives. Key skills include exceptional organizational and time management abilities, strong written and verbal communication skills, proficiency in Microsoft Office Suite and project management tools, the ability to handle confidential information with discretion, and being proactive and adaptable.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or View phone number on click.appcast.io. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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