Administration Assistant

Project Assistant

Under the direction of the Construction Director, the Project Assistant participates in the conceptual development of facility projects and coordinates project and/or maintenance planning, organization, scheduling, and implementation.

Minimum Qualifications:

• Associate Degree in related field i.e. Construction, engineering, architecture, or project management OR High School Diploma/GED with 5 years of experience in related field
• Three (3) years' experience in construction or project management experience.

Preferred Qualifications:

• Bachelors Degree with an emphasis in Construction, engineering, architecture, or project management.
• Previous experience

Core Duties and Responsibilities:

• Assist leadership in assuring the designated project is proceeding according to agreed upon timelines, meeting targets and expectations, and adhering to established operating parameters.
• Coordinates activities involved in the preparation and distribution of correspondence to facilitate on-going communications and efficient operations for construction projects.
• Participation in and documentation of project coordination meetings.
• Completes a wide range of tasks using Microsoft Office products such Word, Excel, Project, and Procore software.
• Manage electronic project documents: contracts, change orders, invoices, insurance, reports, email communications, O&M manuals, record and as built drawings, etc. and distribute documents to appropriate team members.
• Provide clerical/administrative support for project team as requested such as tracking payment applications, invoices, etc.
• Responsible for managing multiple tasks simultaneously to support leadership.
• Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs.
• Completion of timecards for construction department staff.
• Completing P-Card receipt reconciliation.
• Overseeing material procurement for multiple construction projects.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is generally performed in both an office and outdoor environment, with frequent interruptions and irregularities in the work schedule. Frequent sitting, reaching, walking, standing, lifting, stooping, or carrying of equipment and materials may be required. Incumbents may be required to lift and carry up to 25 pounds.

Skills and Abilities:

• Interpreting and applying applicable laws, rules, and regulations;
• Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of goals;
• Managing multiple on-going projects;
• Communicating effectively through oral and written mediums

Additional Job Description:

Scheduled Weekly Hours: 40

Shift: Non-Exempt

Company: PVH Potomac Valley Hospital

Cost Center: 606 PVH Facilities Engineering

Address: 100 Pin Oak Lane Keyser West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.