Corporate Office Admin

Corporate Office Administrator

Job Location: Union City, CA (Corporate Office)

FLSA (Fair Labor Standards Act): Non-Exempt

Reporting Structure: VP of Human Resources

Pay Range: $22.00 - $25.00 per hour

Vintners Distributors is the corporate arm that oversees West Coast Convenience, Eaton Foods, Eatswell, and Prohas Enterprises. Its portfolio includes Loop Neighborhood Market, Poppy Market, other gas brands, Krispy Krunchy Chicken, and other quick-service restaurant brands. Headquartered in Union City, CA, the company operates a growing network of convenience stores, fuel stations, and car washes across California. Founded in 1978, it also develops real estate and owns and operates its locations.

Vintners Distributors continues to expand and seeks customer-focused individuals who want to make an impact. We are committed to delivering high-quality, better-for-you products and an exceptional store experience, guided by our core values: People, Teamwork, Communication, Training, Results Matter, Fun, Customer-Centered, and Safety.

If you thrive in a fast-paced environment and are driven by service, innovation, and teamwork, we invite you to join us in redefining convenience for our customers every day.

Position Summary:

The Office Administrator is responsible for supporting daily corporate office operations and providing administrative and facility-related services across all store locations. This role ensures the office environment is well-maintained, supports accurate information flow between corporate and store sites, assists with recruiting activities for store positions, and HR/office projects as required.

The position requires strong organizational skills, attention to detail, effective communication, and the ability to manage multiple priorities in a fast-paced environment. Proficiency in Microsoft Office and the ability to work both independently and collaboratively are essential. This role contributes to the overall efficiency of Corporate Office operations, Field Operations assistance and supports the HR department's objectives.

Primary Responsibilities:

• Provide administrative support to the corporate office, including coordination of company events and general office operations.
• Manage correspondence and maintain accurate, updated information for store locations (e.g., emergency contact lists, company policies).
• Audit designated paperwork for all sites to ensure accuracy and compliance (SPA Store Paperwork Audit tasks).
• Track weekly lottery ticket shipment confirmations with CA Lottery and store locations.
• Verify daily EBT transactions and enter logs to reconcile with PDI internal system.
• Maintain a clean, organized, and professional office environment for employees and visitors.
• Submit and track facilities repair requests as needed.
• Perform shipping and receiving duties, inventory counts, and related recordkeeping.
• Support store recruiting efforts, including screening applications, scheduling interviews, coordinating candidate communication, assisting with applicant tracking, and other required tasks.
• Support other miscellaneous HR to Field support activities, to include but not limited to, New Hire Administration support.
• Perform additional duties as assigned in accordance with business needs.

Qualification Requirements:

• High School Diploma or GED required. Bachelor's degree a plus.
• Ability to multitask, prioritize responsibilities, adapt to changing needs, and work effectively under pressure.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and strong data entry skills.
• Ability to perform approximately 70% administrative work and 30% physical tasks (cleaning, maintenance support, shipping/receiving).
• Strong verbal, written, and email communication skills.
• High attention to detail and a proactive, self-starter approach.
• Ability to lift, push, and pull up to 40 pounds using available tools; assistance provided for items exceeding 40 pounds.
• Ability to climb ladders as needed and perform tasks requiring standing or walking for extended periods.
• Good attendance record for this key position.

What's In It For You:

• Competitive base salary with performance-based bonus opportunity
• Medical, dental, vision, and 401(k) benefits
• Paid vacation, sick time, and company holidays
• Employee and fuel discounts
• Cell phone allowance
• Other career advancement opportunities in this function and/or Corporate Office

Employee Incentives:

• Employees that are with us for 6 months to 3 years = 0.10 cents off a gallon of fuel
• Employees that are with us for 3 years to 5 years = 0.30 cents off a gallon of fuel
• Employees that have been with us for 5+ years = 0.40 cents off a gallon of fuel
• MAXIMUM 20 GALLONS AND 2 FILL UPS PER WEEK

Disclaimer: The list of requirements, duties, and responsibilities listed above is by no means a complete list. It is merely a general summary of the position described. Management reserves the right to revise or change this position description at any time.

** The company reserves the right to run background checks as a condition of employment**