Executive Administrator for the CEO

Executive Administrator for the CEO

Battle Ground, WA

About Maddox

Maddox is the nation's leading provider of electrical transformers to the commercial and industrial market, with primary locations in South Carolina, Washington State, Texas, Idaho, and Ohio. We have been recognized by Inc. Magazine as one of the fastest-growing companies in America for the past 8 years and counting.

Maddox was founded on Christian values, and we are serious about investing in the people, processes, and culture that make this a great place to work. We build real things, solve real problems, and expect professionalism, competence, and integrity from our team.

About Maddox + You:

We are seeking a highly capable, experienced Executive Administrator to provide direct, high-trust support to the CEO of a growing, multi-company organization spanning manufacturing, real estate, hospitality, and community initiatives.

This role is for an experienced EA who thrives close to executive decision-making and takes pride in protecting time, managing priorities, and ensuring disciplined execution. As EA, you will assist in day-to-day activities —reducing friction, increasing clarity, and lightening cognitive load to enable the CEO to remain focused on the highest-value work.

As a mid-sized, high-growth company, this position offers meaningful long-term career growth for the right person.

Core Responsibilities:

Executive & Calendar Management

• Own and manage a complex executive calendar across multiple companies and initiatives
• Coordinate internal and external meetings, ensuring clear agendas, preparation, and follow-up
• Proactively identify conflicts, capacity constraints, and priority trade-offs
• Prepare daily and weekly briefing materials, agendas, and reminders

Communication & Gatekeeping

• Serve as a trusted point of contact for senior leaders, partners, advisors, and select external stakeholders.
• Draft, review, and organize executive correspondence as directed – managing emails, calls, liaison for visitors and screening what goes to other leaders and what needs the CEO's attention (and when).
• Screen and prioritize inbound communications with sound judgment.
• Track commitments, action items, and follow-through – meeting minutes, prep and follow up documents, key decisions/next steps, meeting agendas, and other key research and reports.

Travel, Meetings & Logistics

• Coordinate travel, itineraries, and meeting logistics in coordination with our Corporate Travel team.
• Support planning and execution of leadership meetings, offsites, and key events.

Operational & Project Support

• Assist with light project coordination and execution across multiple operating companies.
• Organize and maintain files, records, and reference materials.
• Support special initiatives, research, and ad-hoc requests with discretion and urgency.

Personal Support

• Assist with a small number of personal scheduling or coordination tasks that directly impact executive availability and focus.
• Maintain strict confidentiality and professional boundaries at all times.

More About You:

• You are calm, organized, and unflappable in complex environments
• You have strong judgment and know what to escalate, what to handle independently, and what to decline
• You take pride in being prepared, proactive, and reliable
• You communicate clearly and professionally in writing and conversation.
• You are comfortable working in close proximity to senior leadership and sensitive information.
• You prefer disciplined systems over chaos and loose ends.

Skills & Experience

• 3+ years of experience as an Executive Administrator to a senior executive – preferably a CEO in a large or mid-sized entrepreneurial, multi-entity environment.
• Proven ability to manage complexity, competing priorities, and sensitive information in a fast-paced, evolving environment with a high attention to detail.
• Exceptional organizational, written, and verbal communication skills
• Strong judgment, discretion, and personal integrity,
• High proficiency in various productivity software in the Apple / Google ecosystem
• Ability to anticipate needs and operate with increasing autonomy; discerning what can be delegated, what and when to escalate to CEO.

This role is not intended for inexperienced candidates.

Basics:

• Full-time
• In-office role based in Battle Ground, WA (not remote) but has flexibility for work-from-home during times when the CEO is out of office
• Availability to travel; Depending on the candidate, this person may travel with the CEO at least once per month
• With paid travel time and normal business hours, this role averages ~50 hours per week

Pro Tip

We receive a high volume of applicants. If you want to stand out, include a few sentences telling us what specifically attracted you to this role and why you believe you would thrive supporting a CEO in this environment.

Compensation & Benefits Pay range = (wages + bonus) Comprehensive full-time benefits package averaging $20,000+ per year (amount varies based on age, family size, and eligibility), including: Health & wellness benefits (insurance or cash-in-lieu options) Paid maternity and paternity leave 401(k) with 100% match up to 8% of wages Paid holidays, PTO, and family-life gifts Vision, dental, disability, life insurance, and other voluntary benefits

Annual Range

$90,000 - $110,000 USD