Warehouse Operations Specialist

Our client is seeking a proactive and highly organized Warehouse Operations Specialist to support executive leadership and oversee day‑to‑day warehouse operations. This unique role combines executive support, operational coordination, and cross‑functional collaboration, making it an excellent opportunity for someone who thrives in a fast‑paced environment and enjoys balancing strategic priorities with hands‑on execution. Onsite Direct Hire Pay Rate: DoE Schedule: Monday - Friday, 6 AM - 2:30 PM Job Summary This role sits at the intersection of management support and operational oversight. On one side, you will be handling admin, coordination, and company‑related matters across our entities including the US. On the other, you will maintain a direct presence at our fulfillment warehouse, keeping operations on track and acting as the link between the floor and leadership. The role suits someone who can switch between management‑level discretion and warehouse‑floor pragmatism without missing a beat. Responsibilities Management & Admin Support Managing schedules, travel, and correspondence Coordinating cross‑entity admin tasks, including matters related to our German and US legal entities Preparing documents, reports, and presentations for leadership Following up on action items and keeping leadership organized across ongoing projects Handling sensitive company matters with discretion Operations & Warehouse Coordinate incoming goods receipts, administrative tasks within the Warehouse Management System (WMS) provided by the logistics service provider Being the go-to contact for the warehouse team on day-to-day questions Monitor operations and flag issues Regular floor walks and operational quality checks (Gemba Walk & Gemba Checks) Acting as the liaison between the warehouse team and our Germany HQ Supporting the rollout of new operational processes and directives Reporting on operational status, problems, and improvement opportunities to management Quarterly checks and review of the Return Fulfillment (3 PL Partner), perform quality checks, and prepare reports. Qualifications 2–4 years of experience in a management support, operations, or coordination role - ideally with exposure to both executive support and logistics or warehouse environments High level of discretion and reliability when handling confidential matters Structured, proactive way of working - you anticipate needs rather than wait for instructions Clear communicator across all levels Comfortable navigating international business contexts, including cross‑entity admin Valid driver’s license and willingness to travel to the warehouse regularly Fluent in English; German is a plus Our client offers a competitive compensation package as well as an excellent benefits package for eligible candidates. #J-18808-Ljbffr