Manufacturing Office Administrator

Job Description

Job Description

We are seeking a dependable and detail-oriented Manufacturing Office Administrator to support daily operations within a fast-paced manufacturing environment. This position provides administrative support to multiple departments and assists with general office coordination, employee documentation, and basic HR-related functions.

The ideal candidate is organized, professional, capable of handling confidential information, and comfortable working in a manufacturing setting.

Key Responsibilities

• Maintain and organize physical and electronic filing systems
• Assist with document preparation, data entry, and recordkeeping
• Support onboarding paperwork and employee file maintenance
• Coordinate office supplies, forms, and administrative materials
• Answer phones, greet visitors, and direct inquiries appropriately
• Assist with scheduling meetings, interviews, and employee communications
• Support HR with attendance tracking, new hire documentation, and compliance records
• Process and distribute internal reports and correspondence
• Maintain confidentiality of employee and company information
• Provide general administrative support to plant leadership and office staff

Qualifications / Education / Experience

• High school diploma or equivalent required
• Associate degree or administrative certification preferred but not required
• 5–7 years of administrative experience preferred
• Previous administrative or office support experience preferred
• Experience in manufacturing, warehouse, or industrial environments is a plus
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• Ability to handle sensitive information with discretion
• High attention to detail and accuracy
• Ability to work independently and prioritize tasks effectively