Executive Assistant

Executive Assistant

Shape a remarkable future with us. Build a career working for an industry leader that truly invests in their people and equips them with leading technology, continuous learning, and the ability to bring their best selves to work. As the preeminent wine and spirits distributor, Southern Glazer's isn't just one of Forbes' Top Private Companies; it's a family-owned business with deep roots dating back to 1933.

Southern Glazer's is proud of its well-earned positive reputation, continually achieving accolades for our outstanding workplace culture. We take pride in creating a culture where our people are valued, supported, and provided opportunities for growth and belonging.

Southern Glazer's offers a competitive compensation package with an hourly pay rate of $24.60 to $40.37 / hour. In determining a final offer, the company will evaluate a specific candidate's education, skills, and experience and will make an offer appropriately.

As a full-time employee, you can choose from a wide-ranging menu of our Top Shelf Benefits, including comprehensive medical and prescription drug coverage, dental and vision plans, tax-saving Flexible Spending Accounts, disability coverage, life insurance plans, and a 401(k) plan. We also offer tuition assistance, a wellness program, parental leave, vacation accrual, paid sick leave, and more.

We anticipate accepting applications through September 13th, 2026, or until the position is filled.

Overview

The Executive Assistant supports the Executive Team by delivering essential services that contribute to the organization's mission and the daily operations of the Executive Office. This role provides high-level administrative support to the Senior Vice President, Vice President, Senior Director, and other members of the leadership team, ensuring seamless coordination and execution of executive priorities.

Primary Responsibilities

• Create, edit, and prepare presentation materials for sales executives (as applicable)
• Analyze and report on monthly, quarterly, and year-to-date sales volume trends
• Develop custom queries within proprietary sales tracking systems
• Compare wine and spirits sales across categories, price points, and market segments for use in presentations and business reviews
• Monitor and track budgets, expenses, service contracts, and supplier fiscal data
• Manage logistics and agendas for meetings, dinners, off-site functions, and special eventsincluding travel and hotel arrangements
• Screen incoming calls to the Executive team, assess urgency, and respond based on knowledge of preferences, priorities, and availability
• Maintain and communicate executive availability through calendar oversight, including appointments and travel
• Maintain and communicate executive availability through calendar oversight, including appointments and travel
• Prioritize and process all incoming correspondence to the President's office
• Support a variety of internal customer groups with adaptability and professionalism
• Prepare and process expense reports, operational invoices, meeting minutes, and internal communications
• Coordinate and maintain senior management calendars, meetings, and conference calls
• Arrange travel for management, including transportation, lodging, and itineraries
• Ensure attention to detail in office operations and related departmental functions
• Supervise the reception area and administrative support staff
• Perform other job-related duties as assigned

Minimum Qualifications

• Bachelor's degree plus five years of experience; or an equivalent combination of education and experience
• Proficient in Microsoft Office Suite
• Excellent time management skills, self-driven multitasker able to work with heavy interruptions, time constraints, and strict deadlines
• Great organizational skills and attention to detail are required in handling clients, documentation, and priorities
• Excellent customer service skills in all interactions with internal and external customers, including but not limited to personnel from other divisions, vendors, suppliers, and other departments
• Ability to work independently and efficiently, organizing and prioritizing work to meet deadlines
• Ability to exhibit a high level of integrity and commitment to maintaining confidential information

Physical Demands

• Physical demands include a considerable amount of time sitting and typing/keyboarding, using a computer (e.g., keyboard, mouse, and monitor), or adding machine
• Physical demands with activity or condition may occasionally include walking, bending, reaching, standing, and stooping
• May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs

EEO Statement

Southern Glazer's Wine and Spirits, an Affirmative Action/EEO employer, prohibits discrimination and harassment of any type and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. SGWS complies with all federal, state and local laws concerning consideration of a qualified applicant's arrest and/or criminal conviction records. Southern Glazer's Wine and Spirits provides competitive compensation based on estimated performance level consistent with the past relevant experience, knowledge, skills, abilities and education of employees. Unless otherwise expressly stated, any pay ranges posted here are estimates from outside of Southern Glazer's Wine and Spirits and do not reflect Southern Glazer's pay bands or ranges.

If you have any questions or concerns about whether this posting complies/adheres with local pay transparency requirements, please contact the SGWS talent acquisition team at View email address on click.appcast.io