Recreation Program Coordinator

Recreational Division Administrative Support

The purpose of this position is to provide administrative and operational support for the programs of the Recreational Division. Duties include, but are not limited to: assisting with seasonal sports programs, coordinating tennis and pickleball activities, managing field and facility reservations (including soccer and multisport fields), assisting the Athletics Supervisor with registration needs and records, maintaining field conditions when needed, managing uniform and equipment inventory, maintaining scorebooks, monitoring games, answering phone calls, promoting seasonal programs, providing customer service to parents, coaches, and players, and performing other responsibilities as assigned by the Recreation Superintendent.

Assist with coordinating seasonal sports activities, including handling registration documents, forms, ordering and distributing uniforms.

Coordinate tennis and pickleball programs and court usage schedules in collaboration with internal staff and community partners.

Enter and manage reservations for soccer and multisport field rentals; communicate schedules and conflicts as needed with renters and facility staff.

Assist supervisors to ensure that facilities, uniforms, forms, fees, and schedules are reserved, ordered, collected, and maintained properly.

Maintain ballfields and facilities, including field preparation and light maintenance when needed.

Perform game duties such as monitoring games, keeping scorebooks, and entering game results.

Assist supervisors with inventory of equipment, uniforms, scorebooks, etc.

Assist with administrative duties including answering phones, directing calls, taking/distributing messages, light recordkeeping, and preparing documents and forms.

Supervise facilities during evening and weekend athletic events.

Attend meetings with coaches, parents, renters, and staff.

Provide excellent customer service to coaches, parents, players, renters, and staff.

Promote seasonal athletic events and recreational opportunities using signs, banners, and flyers.

Develop and maintain strong working relationships with sponsors, school officials, rental groups, and Parks staff.

Assist with special event operations and coordination when needed.

Maintain regular and predictable attendance.

Perform other duties as assigned by the Athletics Supervisor, Recreation Superintendent, and/or Parks Director.

Materials and equipment used include a personal computer, telephone, copier/scanner, various sports equipment, and light maintenance equipment.

Minimum qualifications required include a Bachelor's Degree in Recreation preferred, one to three years of experience in organized recreational programming and administrative assistance, any equivalent combination of education, experience, training, or skills which meets the minimum requirements, a valid Class I Driver's License and a satisfactory Motor Vehicle Record (MVR), Certified Youth Sports Administrator credential preferred, and C.P.R /AED Certification.

Knowledge, skills, and abilities include knowledge of basic office or administrative skills such as filing, telephone skills, and recordkeeping, knowledge of field preparations, lining fields, etc., knowledge of sports game requirements such as scorekeeping, rules, and regulations of various sports, ability to keep score, and maintain scorebooks, ability to collect and handle money, skilled with light maintenance equipment such as needed to line ballfields, and basic cleaning and maintenance of field facilities and buildings, and ability to provide excellence customer service and communicate effectively with coaches, parents, players of all ages, and Parks staff.

ADA minimum qualifications include physical ability to move about by walking, maintain body equilibrium, repetitively use hands/arms/legs, think analytically, concentrate on tasks, remember names and other details, examine/observe details, operate equipment, and stay organized; sensory ability to use effective verbal and written communication, use of hand/eye coordination and fine manipulation to use tools and equipment; environmental factors with exposure to adverse environmental conditions, including inclement weather, extreme temperatures, risk of bodily harm from hazards including sharp objects and tools, heavy machinery, and other hazards including traffic, dirty soil/mud, extreme dry environments, fumes, gasses, odors, dust, grease and oil, and wet slippery floors/surfaces; risk of bodily harm from falling from high or exposed places, and falling objects, biological and chemical hazards, moving mechanical parts, extreme noise, hot temperature devices including burners and hot machine parts, and extreme vibration; and ability to work around equipment/machinery, drive county vehicles and other equipment, and walk on uneven ground.