1901 CIC Office Manager

• Oversee daily office operations, ensuring efficiency in workflows and software utilization.
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• Manage company correspondence, including emails, calls, and document organization. <\/span>
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• Maintain office systems, supplies, and technology, ensuring smooth integration with QuickBooks, Stack CT, Project Scheduling 10, and Journeyman software.
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• Handle certified payroll processing, ensuring compliance with prevailing wage laws. <\/span>
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• Manage invoices, purchase orders, and payments for subcontractors and vendors. <\/span>
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• Work with accountants for bookkeeping and tax -related tasks using QuickBooks. <\/span>
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• Track project budgets, expenses, and financial reporting. <\/span>
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• Oversee compliance documentation for city, state, and federal regulations. <\/span>
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• Assist in bidding and estimating processes using Stack CT software. <\/span>
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• Track project schedules and milestones using Project Scheduling 10. <\/span>
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• Coordinate with field teams on daily logs and reporting via Journeyman software. <\/span>
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• Ensure permits, insurance, and licenses are current and accessible.
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• Act as the primary liaison between the company and city officials for permits, inspections, and regulatory approvals. <\/span>
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• Maintain strong communication with clients, investors, and retail tenants involved in development projects. <\/span>
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• Coordinate with partnering companies, including minority -owned subcontractors, architects, and engineers, ensuring smooth collaboration. <\/span>
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• Assist in hiring, onboarding, and managing employee records. <\/span>
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• Ensure safety training and certifications are up to date. <\/span>
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• Organize team meetings, progress reviews, and site visit coordination. <\/span>
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• Managing office software, project management tools, and IT support needs <\/span>
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• Maintaining company databases, CRM systems, and cloud storage <\/span>
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• Ensuring effective communication between office and field staff <\/span>
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• Assisting with contracts, bid documents, and compliance paperwork <\/span>
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• Ensuring adherence to local, state, and federal regulations <\/span>
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• Handling confidential and sensitive company information <\/span>
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Requirements <\/h3>

• 27 Wards Resident Preferred <\/span>
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• 1 - 3 Years Working Experience <\/span><\/span>
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• Office Management <\/span><\/span>
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• Microsoft Suite <\/span><\/span>
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• Great Communications Skills <\/span><\/span>
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• QuickBooks <\/span><\/span>
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• Financial Reporting 
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• Project Management Tools <\/span>
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  Benefits <\/h3>

  TBC
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