AI Specialist & Office Manager
CARABETTA COMPANIES
Job Description
Job Description
AI Specialist & Office Manager
Company: J&J Brothers, LLC
Location: Meriden, Connecticut
Position: Full-Time | In-Office
Schedule: M-F 8AM-4:30PM
Position Overview
J&J Brothers, LLC is seeking a highly motivated, tech-savvy AI Specialist & Office Manager to help modernize our business operations, improve efficiency, and implement artificial intelligence (AI) solutions across our organization.
The ideal candidate will have a strong understanding of AI technology, business automation, office management, and administrative operations. We are looking for someone who can identify opportunities to streamline workflows, eliminate repetitive tasks, and introduce innovative technology to improve productivity.
This position combines traditional office management responsibilities with a strong emphasis on AI integration, automation, and operational improvements.
Key Responsibilities
Responsibilities include but are not limited to:
Artificial Intelligence & Automation
- Research, evaluate, and implement AI tools to improve business operations.
- Develop automated workflows for administrative tasks, reporting, scheduling, and document management.
- Integrate AI solutions into existing business software and processes.
- Identify opportunities to reduce manual work and improve employee productivity.
- Utilize tools such as ChatGPT, Microsoft Copilot, Power Automate, and other AI platforms.
- Develop AI-assisted reporting, dashboards, and data analysis tools.
- Train employees on AI tools and best practices.
- Work with management to develop and execute a company-wide AI implementation strategy.
Office Management & Administration
- Oversee daily office operations and administrative functions.
- Coordinate communication between management, employees, vendors, and customers.
- Manage office procedures, records, and digital filing systems.
- Assist with project tracking, scheduling, and operational reporting.
- Support accounting, payroll, human resources, and project management teams.
- Improve internal communication and workflow efficiency.
- Maintain organized and efficient office systems.
Business Process Improvement
- Evaluate existing business processes and recommend improvements.
- Develop standardized operating procedures (SOPs).
- Implement digital solutions for document processing, invoicing, reporting, and project tracking.
- Assist management with operational analysis and strategic initiatives.
- Track and measure the effectiveness of newly implemented technology.
- Identify opportunities for cost savings through automation.
Vacancy posted 1 day ago
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