PAYROLL TECHNICIAN

Finance Department Payroll Specialist

This is a single position classification, assigned to the Finance Department. This position is responsible for performing technical accounting duties involving payroll. This position reports to the Accounting Manager.

Essential Functions:

• Processes bi-weekly and monthly payroll for all city employees.
• Prepares the quarterly State Industrial Insurance System Report stating the payroll for each division in the City.
• Prepares the quarterly Federal withholding tax report stating the amount of tax liability, and resolves any discrepancies.
• Prepares a quarterly report for the State Employment Security Department stating the amount of the payroll for the City as well as other pertinent data.
• Prepares the monthly health insurance payment and checks for accurate payment of medical, life, dental, vision, long term disability, voluntary accident, and voluntary life.
• Prepares monthly accruals report and distributes to department heads and supervisors.
• Prepares and mails invoices for retirees insurance monthly and records receipts.
• Processes payment for all employee benefits to vendors.
• Reviews, calculates, and performs all payroll adjustments preparing data processing.
• Maintains records of all employee deductions and disburses funds in accordance with such deductions.
• Processes W-2 at end of year for all current and former City employees.
• Verifies room tax reports and remittance received from hotels and motels, and prepares remittance to Las Vegas Convention Vis. Authority, the State of Nevada, and Clark County.
• Reviews and post payment journals and general-ledger entries.
• Assist department finance managers as needed.

Minimum Qualifications:

• Associate's Degree in business administration, or related field.
• Three (3) years of increasingly responsible experience in the maintenance of financial, payroll, and related statistical records.
• Must possess and maintain a valid Nevada or "border state" driver's license, as defined by NRS 483.
• Must pass a nationwide fingerprint-based record check, and a wants/warrants check.

Knowledge, Skills, and Abilities:

Knowledge of business English; payroll procedures; modern office practices.

Skill in using personal computers, facsimile machines, ten-key adding machines, cash registers, and telephones.

Ability to compute and prepare the City's payroll and payroll changes in an accurate and timely fashion in accordance with departmental procedures; exercise considerable discretion concerning information of a confidential nature; establish and maintain effective working relationships with fellow employees and the public; understand and follow written and verbal instructions; perform accurate mathematical calculations in connection with the payroll; maintain accurate payroll and accounting records; prepare accurate reports; operate common office equipment; communicate with other individuals both in person and over a telephone.

Additional Information:

Supervisory classification: No

Safety Sensitive: No

May be required to work an alternative or flexible work schedule, outside of normal business hours, which may include evenings, weekends, holidays, and/or extended hours.

Physical and Mental Requirements/Work Environment:

General Physical Requirements Exerting up to 25 pounds of force occasionally and/or a negligible amount of force constantly to move objects. Must be able to lift a minimum of 15 pounds unassisted. If the use of arm and/or leg controls requires exertion of force greater than that for Sedentary Work and the worker sits most of the time, the job is rated for light work.

Mental Activities Upholding ethical standards and practices. Making decisions that align with City's values and ethics. Maintaining focus on tasks over extended periods. Avoiding distractions in a busy environment. Understanding written documents and instructions. Interpreting and applying information from various sources. Using specific software or equipment. Understanding technical information relevant to the job.

Physical Activities The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Visual Acuity The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; expansive reading; visual inspection involving small defects, small parts and/or operation of machines (including inspection); using measurement devices; and/or assembly of fabrication of parts at distances close to the eyes.

Working Conditions The worker is subject to inside environmental conditions: Protection from weather conditions but not necessarily from temperature changes.