Secretary - Food Service

District Food Service Secretary

Position details: Salary: Series 6, Level 1 ($18.48/hr) or commensurate with experience Benefits: Benefits as outlined in OAPSE contract Schedule: Daily Hours- 205 days/year, 5 hrs/day Direct Supervisor: Food Service Supervisor

Position purpose: Our new Secretary will work collaboratively with the food service team under the direct supervision of the Food Service Supervisor, to provide a wide variety of secretarial support. Attention to detail, accuracy and compliance with current procedures is imperative to this position.

Minimum Qualifications:

• High school diploma.
• Meets all legally mandated health requirements.
• Provides documented evidence of a clear criminal record as required by law.
• Congenial telephone etiquette and experience operating a multi-line system.
• Proficient in office protocol and the use of business equipment.
• Proficient in data entry, spelling, proofreading, alphabetizing skills paper filing and the correct use of grammar.
• Ability to type at 60 WPM with excellent accuracy.
• Proficient with computer use, electronic filing and software applications such as Student Information Management Software, Microsoft Word, Excel, Internet usage and e-mail.
• Multitasking ability and strong interpersonal skills.
• Excellent organizational, scheduling, and mathematics skills related to budgets and banking of funds.
• Ability to create purchase requisitions, negotiate pricing and utilize school discount programs.
• Ability to format and prepare professional correspondence.
• Ability to accurately process, file, track and inventory school purchases.

Essential Job Functions:

• Performs secretarial duties as directed. Maintains a functional filing system of paper and electronic documents.
• Follows board policies/administrative procedures and supports the district mission statement.
• Cross-trains with other office staff and offers assistance when needed.
• Supports the district and building student code of conduct.
• Prepares professional correspondence as directed.
• Answers incoming phone calls, takes messages, manages calls efficiently, schedules appointments and utilizes on-line calendars as directed.
• Provides needed information to callers when possible to close out inquiry.
• Greets visitors, verifies appointments, answers questions and directs or escorts visitors to the appropriate person/office.
• Maintains/submits student records, attendance, emergency medical forms, correspondence, and reports in a timely manner.
• Processes incoming, outgoing and interoffice mail.
• Receives office deliveries and notifies recipients.
• Manages inventory efficiently to ensure products do not become useless due to age and/or obsolete.
• Maintains staff and emergency authorization forms. Updates staff intervention team (CPR/AED) on an annual basis.
• Assists students who need help with school task/issues and refer students to the proper school official for more involved matters.
• Monitors and assists students sent to the office for illness, injury or disciplinary reasons.
• Assists administrators with scheduling of school events, teacher observations/evaluations and related tasks.
• Prepares, processes and ensures accuracy for professional development requests including but not limited to making travel arrangements.
• Provides efficient and accurate counting of currency, coin, checks and related banking forms for field trips, athletic receipts, fundraisers and other school needs. Maintains petty cash and athletic cash boxes.
• Manages substitute teacher assignments and provides assistance as needed.
• Manages staff attendance including verifying time worked and leave entries.
• Orders and manages building printer toner and other supplies as requested by administrators.
• Organizes, manages and orders needed supplies, awards and refreshments for scheduled events.
• Assists administrators with student discipline including but not limited to calling students to the office, maintaining a detention calendar, data entry of assigned discipline, and related communications and recording.
• Inputs and verifies EMIS data. Ensures enrolled students have complete enrollment packages with key documents such as custody, birth certificate, residency verification and related documents.
• Keeps current with advances in office technology.
• Prepares/assembles newsletters, notices, daily announcements and mailings such as progress reports and report cards.
• Prepares invitations, brochures, public service announcements, as needed.
• Updates building website as directed with announcements and general school information.
• Performs other job-related duties as required.
• Reports evidence of suspected child abuse as required by law.
• Maintains the confidentiality of privileged information.

Working Conditions:

• Potential for exposure to blood borne pathogens and communicable diseases.
• Potential for interaction with disruptive and/or unruly individuals.
• Duties require considerable telephone contact and paperwork.
• Duties require considerable use of a computer and viewing of a monitor.
• Duties may require lifting, carrying, and/or moving work-related supplies and equipment.
• Duties may require working under time constraints to meet deadlines.
• Duties may require working during the evening/weekends.
• Duties may require traveling to meetings and work assignments.
• Duties may include communicating needed assistance to district staff and volunteers.

Performance Evaluation: Job performance is evaluated according to the policy provisions adopted by the board of education and contractual agreements. The Bay Village Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, sex, national origin, age, or disability.