Executive Administrative Assistant

Executive Assistant

We are seeking an exceptionally organized, proactive, and discreet Executive Assistant to directly support our Chief of Staff. In this role, you will serve as a key operational partnermanaging complex schedules, coordinating cross-functional executive projects, streamlining communication across leadership teams, and keeping strategic initiatives on track. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and exercises sound judgment under pressure.

Key Responsibilities

• Calendar & Time Management: Own the Chief of Staff's complex calendar, prioritizing requests, resolving scheduling conflicts, and ensuring prep materials are ready for all meetings.
• Project & Workflow Coordination: Track key leadership deliverables, follow up on action items across departments, and help monitor progress on strategic business goals.
• Executive Communication: Draft, edit, and proofread high-level correspondence, briefing memos, board decks, and company-wide announcements on behalf of the Chief of Staff.
• Meeting & Event Logistics: Organize leadership team meetings, offsites, and strategic planning sessionsincluding agenda creation, note-taking, room setup, and vendor coordination.
• Information & Gatekeeping: Serve as a primary point of contact for internal leadership and external partners; screen and prioritize incoming requests with tact and diplomacy.
• Special Projects: Execute ad-hoc research, administrative tasks, and cross-departmental operations as requested by the Chief of Staff.

Qualifications

Category - Requirements

Experience - 35+ years supporting senior executives, a Chief of Staff, or C-suite leaders in a fast-growing organization.

Technical Skills - Advanced proficiency in Google Workspace / MS Office 365, project management tools (Asana, Notion, Trello), and video conferencing platforms.

Communication - Exceptional written and verbal communication skills; ability to represent the Chief of Staff professionally across all levels.

Core Competencies - Impeccable discretion with confidential information, razor-sharp attention to detail, and a proactive problem-solving mindset.

Education - Bachelor's degree in Business Administration, Communications, or related field (or equivalent combination of experience).