Entry Level Administrative Assistant

Administrative Assistant (Property and Real Estate Support)

Join our team where you will play a crucial role in managing and organizing lease data. You will be responsible for abstracting lease information, pulling data from leasing systems, and researching lease renewals. You will also upload data into the Manhattan system and utilize Microsoft Excel to efficiently organize data, using pivot tables and V-lookups to check the status of leases. This position is a fantastic entry point for those interested in the property and real estate sectors, offering growth potential within the company.

· Assist Corporate Property Managers with issue resolution including but not limited to operating assets, non-operating assets, legal notices, violations, defaults, external correspondence, check/ACH requests, incoming correspondence (real estate phone & email).

· Support Transaction Account Managers role in flow through and process of related real estate documentation (contracts) including but not limited to Lease Restructure Program, Divestitures, Lease Terminations, Purchases, Leasing/Subleasing of dead assets, etc.

· Support Existing Store Paralegal role in flow through process and distribution of any / all documents related to real estate and real estate related transactions. This includes but is not limited to new locations, renewals, purchase/sale contracts, divestitures and/or dispositions, lease terminations, etc. In addition, role is responsible for database management & data management related to real estate information within our proprietary real estate management system.

· Coordinate/correspond with the landlord community / investment community to manage significant inflow of property information requests, potential investment requests, general inquiries, etc.

· Maintain databases & provide additional support that includes non-retail real estate assets such as Regional / Market offices, CDCs, Bakeries, Commissaries, & Warehouse, Training Centers.

· Support the management of operations to include document / data management related to CODO & COCM locations.

· Support the store closure process as needed.

· Support the business process and information gathering process for Estoppel certificates and any information gather required to complete SNDAs.

· Support the new store process and the New Store Coordinator. This includes but is not limited to processing of new store documents including lease, purchase, asset purchase, Amendments, Formal notices, check/ACH requests, wires, etc. along with appropriate data base input.

· Support the AdobeSign process and document flow, document processing, information gathering and upload.

· Support Data Analyst for REPS, data updates (all contract types) information and data mapping with validation and data integrity.

Proficiency in data analysis and Microsoft Excel.

Strong organizational skills.

Experience with leases, accounting, and finance.

Competence in data mining and data review.

Bachelor's Degree in a related field.

You will be part of a dynamic team of four, including a manager. The team operates on a rotational work system every few months, ensuring variety in day-to-day tasks. This collaborative environment fosters professional growth and development.

This is a Contract to Hire position based out of Irving, TX.

The pay range for this position is $18.00 - $22.50/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Irving,TX.

This position is anticipated to close on Oct 9, 2026.