Office Assistant

Job Description

Job Description

Contracts & Administrative Assistant Job Type: Temporary (4-6 Week Assignment) Pay Rate: $22-24/hour Location: Yorktown Heights, NY Schedule: On-site (Monday-Friday, 8:00am-3:30/4:00pm) — Schedule flexible if needed Job Overview Madison Approach Staffing is recruiting for a Contracts & Administrative Assistant to provide support for our client's Contracting Services department. This role involves creating contracts and purchase orders, maintaining records, managing vendor communications, and supporting contract processing activities. The ideal candidate has strong administrative skills, proficiency with Adobe Sign and Excel, attention to detail, and ability to organize and prioritize multiple tasks. Key Responsibilities Create contracts and purchase orders using Adobe Sign Enter data and maintain records in Excel and internal systems Save and manage electronic records and filing systems Communicate with local school districts and vendors regarding contracts and requests Assist with program requests and contract processing Support vendor onboarding documentation Organize electronic and paper files in accordance with organizational procedures Manage correspondence and provide general office support as needed Required Skills & Experience 1+ years administrative or office support experience Proficiency with Microsoft Excel and Adobe Sign (or willingness to quickly learn) Strong attention to detail and accuracy Excellent written and verbal communication skills Ability to organize and prioritize multiple tasks Comfortable working with various software systems and learning new platforms Professional demeanor with internal and external contacts