ADMIN SPEC NF3*

Job Title

Admin Specialist NF-3

Job Description

The Admin Specialist NF-3 provides discretionary executive support to upper-level management, with a primary emphasis on executing rigorous quality control, proofreading, and editing of official Navy and Marine Corps correspondence to ensure absolute grammatical and formatting compliance. Coordinates and provides a wide variety of responsible administrative functions in support of upper-level management requiring a substantial level of judgment, experience, and discretion. Provides discretionary administrative support to upper management. Handles confidential matters, screens incoming communications/visitors, and resolves routine information requests. Drafts, reviews, and manages sensitive or confidential communications, screens visitors, and resolves complex inquiries using substantial judgment and experience. Receives, proofs, and distributes directives, orders (e.g., MCIWEST-MCB CAMPEN, SecNav/OpNav), and Standard Operating Procedures. Maintains master files and ensures grammatical and formatting accuracy. Establishes suspense dates to collect responses and submits information. Assists with the MCCS Forms Management Program. Supports the Records Manager by filing documents in SharePoint and MCTILM, ensuring full compliance with USMC regulations. Collects, compiles, and organizes information and data to meet administrative requirements. Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows, and presentations.

Provides World Class Customer Service with an emphasis on courtesy. Delivers proactive, courteous problem resolution. Solves customer issues promptly and escalates complex problems to the appropriate higher-level supervisor. Strictly adheres to EEO principles, harassment prevention policies, and safety regulations. Promptly reports hazards or incidents. Performs other related duties as assigned.

Performs other related duties as assigned.