Accounts Receivable Clerk

Job Description

Job Description

Accounts Receivable Clerk

Reports to: Finance Manager

Position Overview

The Accounts Receivable Clerk plays a critical role in maintaining accurate financial records and supporting revenue collection across all areas of East West College's operations. East West College is a vocational school specializing in massage therapy education. This position is responsible for processing and recording all incoming payments, preparing bank deposits, and ensuring accurate posting of revenue in QuickBooks. The ideal candidate is detail-oriented, have at least 5 years experience working with student receivables, and able to provide friendly, professional customer service to students and clients.

Key Responsibilities

Revenue Processing & Recording

• Prepare daily deposits of income from all sources including student tuition, continuing education fees, classroom rentals, campus store sales, and massage clinic services
• Post income accurately to appropriate accounts in QuickBooks, maintaining organized and current financial records
• Reconcile payment receipts with bank deposits and QuickBooks entries
• Process credit card, check, and cash payments according to established procedures
• Be familiar with PalPay, Square, or similar merchant account processing software

Student Account Support

• Accept and process payments from students for tuition and fees
• Serve as backup to the Student Accounts Coordinator in their absence
• Provide information to students regarding payment plans, balances, and payment options
• Support student payment agreement administration as needed

Administrative Duties

• Maintain organized filing systems for payment documentation and deposit records
• Generate reports on revenue collection as requested
• Communicate discrepancies or issues to the VP of Finance promptly
• Assist with month-end closing procedures related to accounts receivable

Qualifications

Required:

• Minimum 5 years experience in accounts receivable, bookkeeping, or related financial role
• Proficiency with QuickBooks or similar accounting software
• Strong attention to detail and accuracy with numerical data
• Excellent organizational skills and ability to manage multiple revenue streams
• Professional communication skills for interacting with students and staff
• Basic proficiency with Microsoft Office (Excel, Word, Outlook)

Preferred:

• Experience in educational or service industry settings
• Familiarity with student account management or payment plan administration
• Associate's degree in accounting, business, or related field

Skills & Competencies

• Accuracy and attention to detail
• Time management and ability to meet daily deposit deadlines
• Customer service orientation
• Discretion and confidentiality with financial information
• Problem-solving abilities
• Reliable and dependable

Work Environment

• Office setting in downtown Portland
• Standard business hours with occasional flexibility
• Collaboration with finance, admissions, and student services teams

You're a Great Fit If You

• Love people and genuinely enjoy helping others feel welcome
• Stay calm and organized even when things get busy
• Are a natural team player who jumps in to help wherever needed
• Communicate clearly and professionally in person, on the phone, and in writing
• Can juggle multiple tasks and switch gears throughout the day
• Pay attention to details (but don't lose sight of the bigger picture)
• Are comfortable with basic computer systems and willing to learn new ones

Why You'll Love Working Here

• Be part of a mission-driven educational community
• Work in downtown Portland with easy access to public transportation
• Join a supportive, collaborative team environment
• Make a real difference in students' educational journeys

How to Apply

Send your resume and a cover letter telling us why you'd be a great fit for this role.

We can't wait to meet you!

East West College is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees .