Administrative Assistant

Job Description

Job Description

We are looking for a proactive Administrative Assistant to support daily office operations for a real estate development organization in Fort Lee, New Jersey. This Long-term Contract position is ideal for someone who is organized, communicative, and comfortable handling both administrative coordination and front-desk support. The person in this role will help maintain orderly records, review documentation for relevance, and assist with routine office tasks that keep the team running efficiently.

Responsibilities:
• Maintain and organize physical and digital files to support efficient document access and recordkeeping.
• Review office documents, sort materials by importance, and identify items that should be retained or set aside.
• Provide general administrative support, including data entry and routine clerical tasks for the team.
• Answer incoming calls professionally, direct inquiries appropriately, and relay messages in a timely manner.
• Support reception coverage by greeting visitors and assisting with front-desk activities as needed.
• Help ensure office information is accurate, current, and easy for internal teams to locate.
• Communicate clearly with staff and external contacts to support smooth day-to-day operations.• Previous experience in an administrative assistant, office support, or receptionist role.
• Strong verbal and written communication skills with a detail-oriented demeanor.
• Ability to manage files, records, and documentation with a high level of accuracy and attention to detail.
• Comfortable handling inbound calls and providing courteous front-office support.
• Proficiency with data entry and general administrative office tasks.
• Well-organized with the ability to prioritize work and manage routine responsibilities independently.
• Dependable, quick to learn, and capable of exercising sound judgment when reviewing information.